Remote Executive Administrator

Placements24; Bloemfontein; Hybrid; ZAR 360,000 - 600,000; Full time

Benefits offered by this job

Remote work

Flexible schedule

Technology stipend

Home office setup support

Job summary

Placements24 is seeking a proactive Remote Executive Administrator to provide comprehensive remote support to senior leaders. You will manage calendars, coordinate meetings across time zones, and handle confidential communications.

The role requires a self-starter with strong tech skills, meticulous attention to detail, and the ability to operate independently from a home office. You will liaise with internal teams and external clients to keep executives focused on strategic priorities.

Qualifications

• Minimum 4 years of proven experience supporting senior management, preferably remotely.
• Exceptional proficiency with MS Office and collaboration tools (Zoom, Teams, Slack).
• Strong calendar management, communication, and written skills with high discretion.

Responsibilities

• Manage and maintain complex calendars for multiple executives across time zones.
• Coordinate domestic and international virtual meetings and travel arrangements.
• Prepare, proofread, and edit reports, presentations, and correspondence with meticulous attention to detail.
• Screen and manage emails and calls, prioritizing urgent matters for executives.
• Organize virtual meetings, prepare agendas, take minutes, and track action items.

Skills

MS Office

Calendar management

Executive support

Time management

Education

Bachelor's degree in Administration

Tools

Zoom

Microsoft Teams

Slack

Google Workspace

Job description

About the Role

Our client, a global consultancy firm, is actively seeking a highly skilled and proactive Remote Executive Administrator to provide dedicated, full-time remote support to its senior leadership team. This role is designed for an individual who thrives in a virtual environment, possesses exceptional organizational capabilities, and excels in managing complex executive needs. You will be instrumental in facilitating seamless communication, managing intricate schedules, and ensuring the efficient coordination of high-level activities across different time zones. The ideal candidate is a self-starter, technologically proficient, and committed to maintaining the highest standards of professionalism and efficiency from their remote workspace. This position is pivotal to ensuring our client's executives can focus on strategic priorities.

Key Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling virtual meetings, appointments, and travel arrangements.
• Coordinate domestic and international virtual meetings, ensuring all participants have necessary information and access.
• Prepare, proofread, and edit a variety of documents, including reports, presentations, and correspondence, with meticulous attention to detail.
• Screen and manage incoming communications (emails, calls) for executives, prioritizing urgent matters and directing inquiries appropriately.
• Organize virtual executive meetings, prepare agendas, take minutes, and track action items diligently.
• Handle sensitive and confidential information with the utmost discretion and integrity.
• Liaise professionally with internal teams and external clients via digital channels.
• Assist with event planning and logistical coordination for virtual and hybrid executive events.
• Process expense reports accurately and in a timely manner, adhering to company policies.
• Proactively identify and resolve potential administrative challenges to ensure smooth executive operations.

Requirements

• Minimum of 4 years of proven experience as an Executive Assistant or Administrative role supporting senior management, preferably in a remote capacity.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Strong understanding of virtual meeting platforms and remote work technologies.
• Superior organizational and time management skills, with the ability to prioritize effectively in a remote setting.
• Excellent written and verbal communication skills, with a professional and clear tone.
• High level of discretion, professionalism, and commitment to confidentiality.
• Demonstrated ability to work independently, take initiative, and troubleshoot issues remotely.
• A reliable high-speed internet connection and a dedicated, professional home office setup are essential.
• Experience in managing international calendars and coordinating across multiple time zones.
• A relevant tertiary qualification in Administration or a related field is advantageous.

Benefits

• Competitive salary package tailored for a remote role.
• Fully remote position offering maximum flexibility and work-life balance.
• Opportunity to support high-level executives in a dynamic global consultancy based in **Bloemfontein**.
• Access to cutting-edge remote work tools and technologies.
• Professional development opportunities and potential for long-term engagement.
• Contribution towards home office expenses or a technology stipend.