Remote Events Coordinator

Placements24; Mtubatuba Local Municipality; Hybrid; ZAR 180,000 - 360,000; Full time

Job summary

Placements24 is seeking a Remote Events Coordinator in South Africa. The role focuses on planning, coordinating, and executing a variety of events from a remote location, with emphasis on strong communication and organizational skills.

You will partner with clients and vendors, manage budgets, and ensure timelines are met while delivering memorable experiences across the hospitality and tourism sector.

Qualifications

• Proven experience as an Events Coordinator or in a similar administrative role.
• Excellent organizational and time-management skills with a keen eye for detail.
• Strong written and verbal communication, with professional client/vendor interaction.
• Proficiency with event management software and project management tools.
• Ability to multitask and manage multiple projects simultaneously.
• Experience with budget management and tracking expenses.
• Diploma or degree in Event Management, Hospitality, Marketing, or related field preferred.
• Reliable internet connection and home office setup.

Responsibilities

• Assist in planning and coordination of all aspects of events, including venue selection and logistics.
• Communicate with clients to understand requirements and provide regular updates.
• Manage event budgets and track expenses to stay within financial constraints.
• Coordinate with vendors (caterers, decorators, entertainment) for seamless delivery.
• Develop event timelines and ensure deadlines are met.
• Assist with on-site execution if required, potentially travel but primarily remote coordination.
• Create and distribute event materials such as invitations and agendas.
• Handle guest inquiries and provide support before, during, and after events.
• Conduct post-event evaluations and gather improvement feedback.
• Maintain organized event files and documentation.

Skills

Organizational skills

Time management

Communication skills

Budget management

Multitasking

Attention to detail

Remote collaboration tools

Education

Diploma/degree in Event Management or related field

Tools

Event management software

Project management tools

Virtual collaboration platforms

Job description

About the Role

Our client, a rapidly expanding event management company within the hospitality and tourism sector, is seeking a highly organized and proactive Remote Events Coordinator. This position is fully remote, allowing you to manage events and client communications from your chosen location in South Africa. You will play a crucial role in the planning, execution, and management of various events, from corporate functions to social gatherings. The ideal candidate is meticulous, possesses excellent communication skills, and thrives in a fast-paced, deadline-driven environment. This is a fantastic opportunity to contribute your organizational talents to a dynamic team and gain exposure to a wide range of exciting projects in the events industry.

Key Responsibilities

• Assist in the planning and coordination of all aspects of assigned events, including venue selection, vendor management, and logistics.
• Communicate effectively with clients to understand their event requirements and provide regular updates.
• Manage event budgets, track expenses, and ensure projects remain within financial constraints.
• Coordinate with vendors, including caterers, decorators, and entertainment, to ensure seamless service delivery.
• Develop event timelines and ensure all deadlines are met.
• Assist with on-site event execution (if required, potentially travel on occasion, but primary role is remote coordination).
• Create and distribute event-related materials, such as invitations, agendas, and marketing collateral.
• Handle guest inquiries and provide support before, during, and after events.
• Conduct post-event evaluations and gather feedback for future improvements.
• Maintain organized event files and documentation.

Requirements

• Proven experience as an Events Coordinator, Assistant, or in a similar administrative role supporting events.
• Excellent organizational and time-management skills with a keen eye for detail.
• Strong written and verbal communication skills, with the ability to communicate professionally with clients and vendors.
• Proficiency in using event management software, project management tools, and virtual collaboration platforms.
• Ability to multitask and manage multiple projects simultaneously.
• Experience with budget management and tracking expenses.
• A diploma or degree in Event Management, Hospitality, Marketing, or a related field is advantageous.
• Must have a reliable internet connection and a suitable home office setup.
• Proactive approach to problem-solving and a flexible attitude.
• Passion for the events industry and delivering memorable experiences.

Benefits

• This contractor role offers a competitive remuneration package, with an estimated annual earning potential of R , paid out on a project basis.
• You will have the flexibility to work remotely, managing your schedule effectively.
• Our client provides opportunities to work on diverse and exciting events, enhancing your portfolio and experience in the hospitality and tourism sector.
• You will receive support from a collaborative team and gain valuable insights into event planning and execution within a leading organization.