Remote Senior Event Coordinator

Placements24; Kempton Park; Remote; ZAR 400,000 - 900,000; Full time

Job summary

Placements24 is seeking a highly skilled Senior Event Coordinator to join a remote-first team in South Africa. You will plan, organize, and execute a wide range of events, from virtual conferences to exclusive in-person gatherings (where safe).

You will manage logistics, budgets, vendor relationships, and client communications, delivering memorable experiences with meticulous attention to detail. The role emphasizes independence and proactive problem-solving in a remote environment.

Qualifications

• Minimum 5 years of experience in event planning and coordination.
• Experience in virtual and hybrid events.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication, negotiation and interpersonal skills for remote collaboration.
• Proficiency with event management software and virtual platforms.
• Ability to work independently and manage schedules remotely.

Responsibilities

• Conceptualize, plan, and execute virtual, hybrid, and in-person events where applicable.
• Oversee all logistical aspects including venue (if relevant), catering, A/V, and travel.
• Source and manage vendor relationships and negotiate pricing.
• Develop detailed budgets and timelines, tracking progress to deadlines.
• Coordinate client communications and ensure alignment with their vision.
• Lead post-event evaluations and reporting for stakeholders.
• Stay updated on industry trends in remote event management.

Skills

Virtual & hybrid events

Communication

Negotiation

Interpersonal skills

Organizational skills

Time management

Multitasking

Remote collaboration

Event software proficiency

Tools

Event management software

Virtual event platforms

Job description

About the Role

Our client is seeking a highly skilled and organized Senior Event Coordinator to join their dynamic team. This is a fully remote position, offering the flexibility to work from anywhere within South Africa. The successful candidate will be responsible for planning, organizing, and executing a wide range of events, from virtual conferences to exclusive in-person gatherings (when applicable and safe). You will manage all aspects of event logistics, vendor coordination, budget management, and client communication. This role requires meticulous attention to detail, exceptional organizational skills, and a proactive approach to problem-solving. The ideal candidate will have a proven track record of successfully delivering memorable and impactful events in a remote setting. Join our client's innovative team and help create exceptional experiences for their diverse clientele, leveraging the advantages of a remote-first work environment.

Key Responsibilities

• Conceptualize, plan, and execute diverse events, including virtual, hybrid, and in-person (where relevant) occasions.
• Manage all logistical aspects of event planning, including venue selection (if applicable), catering, A/V, entertainment, and travel arrangements.
• Source, negotiate with, and manage relationships with vendors and suppliers to secure optimal pricing and services.
• Develop and meticulously manage event budgets, ensuring all activities remain within financial parameters.
• Create detailed event timelines and project plans, tracking progress and ensuring deadlines are met.
• Liaise directly with clients to understand their needs, provide regular updates, and ensure their vision is realized.
• Develop and implement creative event concepts and themes that align with client objectives.
• Oversee event registration, attendee communication, and on-site (or virtual) management.
• Conduct post-event evaluations, gathering feedback and preparing comprehensive reports for stakeholders.
• Stay abreast of industry trends and emerging technologies in event management, particularly in the remote and virtual event space.

Requirements

• Minimum of 5 years of experience in event planning and coordination, with a strong portfolio showcasing successful events.
• Demonstrated experience in managing virtual and hybrid events.
• Exceptional organizational, time management, and multitasking abilities.
• Excellent communication, negotiation, and interpersonal skills, with the ability to build rapport with clients and vendors remotely.
• Proficiency in event management software, virtual event platforms, and standard office productivity tools.
• Ability to work independently, manage your own schedule, and deliver high-quality results in a remote work environment.
• Creative thinking and a keen eye for detail.
• Bachelor's degree in Event Management, Marketing, Hospitality, or a related field is a plus.
• Proven ability to manage budgets effectively.
• Resilience and adaptability to handle unforeseen challenges during event execution.

Benefits

This is a fully remote position offering significant flexibility. Our client provides a competitive salary, opportunities for professional growth and development, and a supportive team culture. You will have the chance to work on exciting and diverse projects, contributing to the success of a forward-thinking organization. Enjoy the autonomy and work-life balance that comes with a remote role, coupled with the satisfaction of creating impactful events.