Remote Event Planner & Coordinator

Placements24; Benoni; Hybrid; ZAR 320,000 - 520,000; Full time

Benefits offered by this job

Fully remote

Competitive salary

Career growth potential

Professional development

Job summary

Placements24 is seeking a highly organized and creative Remote Event Planner & Coordinator to conceptualize, plan, and execute a wide range of events entirely online. You'll engage clients to understand vision, develop detailed plans, manage budgets, coordinate vendors, and oversee logistics remotely to ensure flawless outcomes.

You'll work with a dynamic, fast-paced team, delivering exceptional client experiences across national events, including Gauteng.

Qualifications

• Minimum of 4 years of experience in event planning, coordination, or event management.
• Excellent organizational and time management skills with the ability to multitask.
• Outstanding verbal and written communication and strong negotiation abilities.
• Proficiency with event management software and online collaboration platforms.
• Ability to work independently and maintain high productivity in a remote setting.

Responsibilities

• Consult with clients to understand objectives, preferences, and budget.
• Develop detailed event proposals, timelines, and comprehensive plans.
• Source and manage relationships with vendors (caterers, venues, decorators, etc.).
• Create and manage event budgets and track financial targets.
• Oversee all logistical aspects including scheduling, setup, and remote coordination.
• Develop creative concepts and thematic elements for events.
• Serve as main client point of contact throughout planning and event.
• Troubleshoot and resolve issues during planning or execution.
• Conduct post-event evaluations and gather feedback.
• Maintain organized digital records of all event-related communications.

Skills

Event planning

Budget management

Vendor management

Communication

Tools

Asana

Trello

Zoom

Slack

Job description

About the Role

Our client, a premier event management and catering firm, is seeking an exceptionally organized and creative Remote Event Planner & Coordinator. This role is critical for the conceptualization, planning, and flawless execution of a wide range of events, delivered entirely through remote collaboration and management. You will engage directly with clients to understand their vision, develop comprehensive event plans, manage budgets, coordinate with vendors, and oversee all logistical aspects to ensure successful outcomes. The ideal candidate possesses a proven track record in event planning, outstanding communication skills, and the ability to thrive in a dynamic, fast-paced remote environment. This position requires a proactive problem-solver, adept at managing multiple projects simultaneously and dedicated to delivering exceptional client experiences from start to finish. You will be a key player in maintaining our client's reputation for excellence across all their services, supporting events nationally, including within the Gauteng region.

Key Responsibilities

• Consult with clients to understand event objectives, preferences, and budget constraints.
• Develop detailed event proposals, timelines, and comprehensive project plans.
• Source, negotiate with, and manage relationships with vendors (caterers, venues, decorators, entertainment, etc.).
• Create and manage event budgets, ensuring financial targets are met and accurately tracked.
• Oversee all logistical aspects of event execution, including scheduling, setup, and coordination of on-site teams (where applicable, through remote direction).
• Develop creative concepts and thematic elements for events to enhance client satisfaction.
• Serve as the main point of contact for clients throughout the planning process and during the event.
• Troubleshoot and resolve any issues that arise during event planning or execution in a timely and efficient manner.
• Conduct post-event evaluations and gather client feedback for continuous improvement.
• Maintain organized digital records of all event-related documentation and communications.

Requirements

• Minimum of 4 years of experience in event planning, coordination, or event management, with a strong portfolio of successfully executed events.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Outstanding verbal and written communication skills, with strong negotiation and client-facing abilities.
• Proficiency in event management software, project management tools, and online collaboration platforms (e.g., Asana, Trello, Zoom, Slack).
• Creative thinking and a keen eye for detail in event design and execution.
• Ability to work independently, manage your own schedule, and maintain high productivity in a remote setting.
• Strong understanding of budgeting, vendor management, and logistical planning.
• A proactive approach to problem-solving and crisis management.
• Must have a reliable high-speed internet connection and a dedicated home office setup.
• A passion for creating memorable experiences and exceeding client expectations.

Benefits

• Fully remote position offering significant flexibility and work-life balance.
• Competitive salary and performance-based incentives.
• Opportunity to work with a leading and innovative event management company.
• Be part of a dynamic and collaborative remote team culture.
• Professional development opportunities in remote event management and digital collaboration.
• Exposure to a diverse range of clients and event types.
• Contribute to the creation of unforgettable occasions for clients.
• Work from any location with a stable internet connection.
• Potential for career growth within the organization as the remote team expands.
• Direct impact on client satisfaction and event success.