Remote Event Coordinator (Hospitality)

Placements24; Stellenbosch; Hybrid; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Remote work with flexible hours

Home office allowance

Professional development resources

Access to high-profile events

Team collaboration and support

Staff discounts on hospitality dining

Networking within events industry

Job summary

Placements24 invites applications for a Remote Event Coordinator role within a prestigious hospitality group. The role focuses on planning, coordinating, and executing a wide range of events for diverse clients, with strict attention to detail and budget management.

The ideal candidate has 3–5 years of event planning experience in Hospitality & Tourism, strong communication skills, and the ability to work independently in a remote setting while meeting tight deadlines.

Qualifications

• Bachelor's degree in Hospitality Management, Event Management, Marketing, or related field.
• Experience in planning and coordinating events, preferably in Hospitality & Tourism.
• Excellent organizational, multitasking, and client-facing abilities.

Responsibilities

• Plan, organize, and manage all aspects of events, including venue selection, catering, AV, and entertainment.
• Liaise with clients to understand objectives and budget, providing guidance.
• Develop detailed event proposals, timelines, and floor plans.
• Coordinate with internal departments and external vendors for smooth execution.
• Manage event budgets, track expenses, and ensure profitability.
• Oversee logistics, setup/breakdown, and on-site management where needed.
• Conduct post-event evaluations and reports on success and feedback.
• Maintain strong relationships with clients and vendors to foster repeat business.

Skills

Organizational skills

Time management

Vendor management

Communication skills

Remote work

Education

Bachelor's degree in Hospitality Management or related field

Tools

Event management software

Job description

About the Role

Our client, a prestigious hospitality group renowned for its exquisite venues and exceptional service, is seeking a creative and highly organized Remote Event Coordinator. This role is entirely remote, allowing you to manage events from anywhere. You will be instrumental in planning, coordinating, and executing a wide range of successful events, from intimate gatherings to large-scale functions, for our diverse clientele. The ideal candidate will possess a strong background in event planning within the Hospitality & Tourism sector, exceptional organizational skills, and a keen eye for detail. Working remotely, you will liaise with clients, vendors, and internal teams to ensure seamless event execution and client satisfaction. This is a unique opportunity to contribute your expertise to high-profile events while enjoying the flexibility of a remote role, with strategic oversight from our operations based in Stellenbosch, Western Cape .

Key Responsibilities

• Plan, organize, and manage all aspects of events, including venue selection, catering, audiovisual requirements, and entertainment.
• Liaise directly with clients to understand their event needs, objectives, and budget, providing expert guidance.
• Develop detailed event proposals, timelines, and floor plans.
• Coordinate with internal departments (e.g., catering, banqueting, sales) and external vendors (e.g., decorators, photographers) to ensure smooth execution.
• Manage event budgets, track expenses, and ensure profitability.
• Oversee event logistics, including setup, breakdown, and on-site management (where applicable or through delegated on-site staff).
• Conduct post-event evaluations and prepare reports on event success and client feedback.
• Maintain strong relationships with clients and vendors, fostering repeat business.
• Stay abreast of industry trends and innovations in event planning and hospitality.
• Ensure all events comply with company policies, safety regulations, and licensing requirements.

Requirements

• Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field.
• Minimum of 3-5 years of proven experience in event planning and coordination, preferably within the Hospitality & Tourism industry.
• Demonstrated success in managing a variety of event types and sizes.
• Excellent organizational, time management, and multitasking skills.
• Strong negotiation and vendor management abilities.
• Exceptional communication, interpersonal, and client-facing skills.
• Proficiency in event management software and standard office applications.
• Creative thinking and problem-solving capabilities.
• Ability to work independently, manage projects remotely, and meet tight deadlines.
• Knowledge of the South African event and hospitality landscape, particularly in the Western Cape region, is advantageous.
• Flexibility to work non-traditional hours, including evenings and weekends, as event schedules demand.

Benefits

• Competitive salary and potential for performance-based bonuses.
• Fully remote working arrangement offering significant flexibility.
• Professional development opportunities and access to online training resources.
• A chance to work on diverse and high-profile events for a leading hospitality group.
• Contribution towards home office expenses.
• Collaborative and supportive remote team environment.
• Networking opportunities within the hospitality and events industry.
• Employee discounts on hotel stays and dining experiences.
• Work with a dynamic and innovative organization.
• Regular virtual team engagement and feedback sessions.