Senior Event Coordinator (Remote)

Placements24; Paarl; Hybrid; ZAR 276,000 - 482,000; Full time

Benefits offered by this job

Flexible schedule

Remote work

Professional development opportunities

Diverse client exposure

Job summary

Placements24 is seeking a Senior Event Coordinator for a fully remote role with occasional travel for on-site execution. You will manage planning, vendor coordination, timelines, budgets, registrations and post-event analysis for corporate and luxury events.

This role requires 5+ years of event experience, strong vendor negotiation, excellent organization, and client-facing communication. Proficiency with tools like Cvent, Asana and Trello is preferred; remote collaboration with a global or

Qualifications

• 5+ years of event planning and management.
• Experience managing budgets and vendor negotiations.
• Strong organizational, time management, and multitasking skills.
• Excellent communication and client-facing abilities.
• Experience with remote collaboration tools.

Responsibilities

• Plan, organize, and execute a wide range of events, including corporate functions, weddings, conferences, and private parties.
• Source, negotiate with, and manage relationships with vendors, including caterers, venues, decorators, entertainers, and audiovisual suppliers.
• Develop event budgets, track expenses, and ensure all events are delivered within financial parameters.
• Create detailed event timelines, run sheets, and floor plans, ensuring all stakeholders are informed and aligned.
• Manage event registrations, RSVPs, and attendee communications.
• Provide exceptional client service, understanding their needs and ensuring their vision is brought to life.
• Oversee on-site event execution (may require travel) ensuring smooth operations and immediate resolution of any issues.
• Conduct post-event evaluations, gather feedback, and prepare comprehensive reports for clients and management.
• Stay abreast of industry trends and innovative event concepts.

Skills

Event planning

Budget management

Vendor negotiation

Communication skills

Remote work

Education

Bachelor's degree in Hospitality Management

Tools

Cvent

Asana

Trello

Job description

About the Role

Our client, a premier event management company specializing in corporate and luxury events, is seeking a highly organized and detail-oriented Senior Event Coordinator for a fully remote position. This role is ideal for a proactive individual with a passion for creating seamless and memorable events. You will be responsible for managing all logistical aspects of various events, from initial planning and vendor coordination to on-site execution (which may involve travel), and post-event analysis. As a remote team member, you'll leverage digital collaboration tools and maintain exceptional communication to ensure successful outcomes for clients based in and around Paarl, Western Cape, and beyond. Your expertise will be crucial in delivering high-quality, stress-free event experiences.

Key Responsibilities

• Plan, organize, and execute a wide range of events, including corporate functions, weddings, conferences, and private parties.
• Source, negotiate with, and manage relationships with vendors, including caterers, venues, decorators, entertainers, and audiovisual suppliers.
• Develop event budgets, track expenses, and ensure all events are delivered within financial parameters.
• Create detailed event timelines, run sheets, and floor plans, ensuring all stakeholders are informed and aligned.
• Manage event registrations, RSVPs, and attendee communications.
• Provide exceptional client service, understanding their needs and ensuring their vision is brought to life.
• Oversee on-site event execution (may require travel) ensuring smooth operations and immediate resolution of any issues.
• Conduct post-event evaluations, gather feedback, and prepare comprehensive reports for clients and management.
• Stay abreast of industry trends and innovative event concepts.

Requirements

• A minimum of 5 years of experience in event planning and management, with a proven track record of successful event execution.
• Demonstrated experience in managing budgets and negotiating with vendors.
• Excellent organizational, time management, and multitasking skills.
• Strong communication, interpersonal, and client-facing skills.
• Proficiency in event management software and tools (e.g., Cvent, Asana, Trello).
• Ability to work independently and effectively in a remote setting.
• Flexibility to travel as required for on-site event management.
• A Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field is preferred.
• Creative thinking and problem-solving abilities.

Benefits

• This is a contract position offering a competitive hourly rate or project-based compensation, commensurate with experience.
• As a remote role, it provides significant flexibility in work location.
• Our client invests in their contractors, offering opportunities for professional development and access to industry training.
• You will gain valuable experience working with a diverse range of clients and event types.
• Enjoy the autonomy of managing your own schedule while being part of a supportive and dynamic virtual team, contributing to memorable events for clients near Paarl, Western Cape.