Remote Event Coordinator (Hospitality)

Placements24; Klerksdorp; Hybrid; ZAR 240,000 - 420,000; Full time

Benefits offered by this job

Competitive compensation package

Flexible remote working environment

Diverse hospitality events

Job summary

Placements24 is seeking a highly organized Remote Event Coordinator to manage hospitality events for clients across various regions. This fully remote role requires you to handle all phases from client consultation to vendor management and on-the-day coordination, including potential on-site support teams.

The ideal candidate will have exceptional organizational skills, attention to detail, and strong communication.

Qualifications

• 3+ years of experience in event planning and coordination
• Excellent organization and multitasking skills
• Strong communication and negotiation abilities
• Proficiency with event management software and virtual tools
• Ability to work independently in a remote setting

Responsibilities

• Liaise with clients to understand event requirements, objectives and budgets
• Develop creative event concepts and proposals
• Source and manage vendors including caterers, decorators, entertainment, and venues
• Create detailed timelines and production schedules
• Oversee budgets to ensure cost-effectiveness and profitability
• Coordinate logistics including invitations, seating, and on-site activities
• Manage remote and on-site coordination teams during events
• Conduct post-event debriefings and client follow-ups
• Maintain relationships with clients and vendors
• Troubleshoot issues before and during events

Job description

About the Role

Our client is seeking a highly organized and creative Remote Event Coordinator to manage and execute a variety of hospitality events for clients across different regions. This is a fully remote position, allowing you to leverage your expertise from anywhere. You will be responsible for all facets of event planning, from initial client consultation and concept development to vendor management, budget oversight, and on-the-day coordination (which may involve working with on-site support teams). The ideal candidate possesses exceptional organizational skills, a keen eye for detail, excellent communication abilities, and a proven track record in managing successful events, particularly within the hospitality sector. You'll work closely with clients to understand their vision and translate it into memorable experiences. As a remote-first role, strong self-discipline and proficiency in virtual collaboration tools are essential. This role offers a fantastic opportunity to contribute to impactful events within the Klerksdorp hospitality landscape, all while enjoying the flexibility of remote work.

Key Responsibilities

• Liaise with clients to understand event requirements, objectives, and budgets.
• Develop creative event concepts and proposals.
• Source and manage vendors, including caterers, decorators, entertainment, and venues.
• Create detailed event timelines and production schedules.
• Oversee event budgets, ensuring cost-effectiveness and profitability.
• Coordinate logistics, including guest invitations, seating arrangements, and on-site activities.
• Manage virtual and in-person event setup and execution, often remotely overseeing on-site teams.
• Conduct post-event evaluations and client debriefings.
• Maintain strong relationships with clients and vendors.
• Troubleshoot and resolve any issues that arise before or during events.

Requirements

• Minimum of 3 years of experience in event planning and coordination, preferably within the hospitality industry.
• Demonstrated success in managing a portfolio of events from conception to completion.
• Exceptional organizational, time management, and multitasking skills.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency with event management software and virtual collaboration tools.
• Ability to work independently and proactively in a remote setting.
• Strong understanding of budgeting and financial management for events.
• Creative thinking and problem-solving abilities.
• Flexibility to work non-traditional hours as required by event schedules.
• A passion for creating unique and successful event experiences.

Benefits

• Competitive compensation package, commensurate with experience.
• Flexible remote working environment.
• Opportunity to work on diverse and exciting hospitality events.
• Gain experience with a reputable client base.
• Professional development opportunities.