Remote Event Operations Coordinator

Placements24; Rustenburg; Hybrid; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Fully remote work arrangement

Competitive remuneration package

Work with leading national event mgmt.

Exposure to diverse events

Professional development opportunities

Job summary

Placements24 is seeking a dedicated Remote Event Operations Coordinator to support nationwide catering and event management. The role is fully remote within South Africa, requiring sharp organization and proactive problem-solving to ensure flawless event delivery.

You will coordinate logistics, liaise with clients and vendors, and keep schedules, budgets, and production timelines on track. This role also involves providing on-call remote support during event days and collaborating with

Qualifications

• Proven experience in event coordination or catering operations.
• Ability to manage multiple projects remotely.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate all logistical aspects of assigned events remotely.
• Liaise with clients to understand event requirements and constraints.
• Manage vendor relationships including venue, entertainment, and equipment.
• Develop and maintain event schedules, run sheets, and production timelines.
• Facilitate communication between clients, sales, culinary staff, and on-site managers.
• Prepare and distribute contracts, proposals, and post-event reports.
• Identify challenges and create contingency plans.
• Track budgets and process invoices with the finance team.
• Maintain event databases and client records accurately.
• Provide on-call remote support during event days.

Skills

Event coordination

Remote work

Time management

Communication

Vendor management

Problem solving

Multitasking

Tools

CRM software

Microsoft Office

Google Workspace

Job description

About the Role

Our client, a leading national catering and event management firm, is seeking a dedicated and highly organized Remote Event Operations Coordinator to support their expanding operations. This position is fully remote, offering the flexibility to work from anywhere within South Africa, though strong communication and time management skills are paramount. The ideal candidate will be adept at managing multiple logistical aspects of events, ensuring seamless execution from planning to completion. You will act as a vital link between clients, vendors, and internal teams, coordinating schedules, resources, and deliverables to uphold our client's reputation for excellence. This role demands exceptional organizational abilities, proactive problem-solving, and a customer-centric approach. The successful applicant will thrive in a virtual environment, leveraging technology to facilitate efficient event coordination and support the diverse needs of our client's catering services. This is a unique opportunity to contribute to high-impact events without geographical constraints, making it ideal for a motivated professional seeking a remote-first role. Join a team that is at the forefront of event management innovation.

Key Responsibilities

• Coordinate all logistical aspects of assigned catering and events remotely, ensuring all operational details are managed effectively.
• Liaise with clients to understand event requirements, preferences, and constraints, providing timely updates and support.
• Manage vendor relationships, including sourcing, booking, and confirming services such as venue hire, entertainment, and equipment rentals.
• Develop and maintain detailed event schedules, run sheets, and production timelines.
• Facilitate communication between clients, sales teams, culinary staff, and on-site event managers to ensure alignment.
• Prepare and distribute event-related documentation, including proposals, contracts, and post-event reports.
• Proactively identify potential challenges and develop contingency plans to ensure smooth event execution.
• Track event budgets and process invoices and payments in coordination with the finance department.
• Maintain and update event management databases and client records with accuracy and attention to detail.
• Provide on-call support during event days as required, troubleshooting issues that may arise remotely.

Requirements

• Proven experience in event coordination, catering operations, or a related field, with a strong understanding of logistical planning.
• Demonstrated ability to manage multiple projects and deadlines simultaneously in a remote setting.
• Excellent organizational, time management, and multitasking skills.
• Exceptional written and verbal communication skills, with the ability to build rapport with clients and stakeholders.
• Proficiency in event management software, CRM systems, and standard office productivity suites (e.g., Microsoft Office, Google Workspace).
• Strong problem-solving abilities and a proactive, solution-oriented mindset.
• Ability to work independently with minimal supervision and maintain a high level of productivity.
• Adaptability and willingness to work flexible hours, including evenings and weekends, depending on event schedules.
• A keen eye for detail and a commitment to delivering high-quality service.
• Previous experience in a remote work environment is highly advantageous.

Benefits

• Fully remote work arrangement, offering significant flexibility.
• Competitive remuneration package for contract roles.
• Opportunity to work with a leading national event management company.
• Exposure to a wide range of diverse and exciting events.
• Professional development and potential for future project opportunities.
• Work from the comfort of your own home, eliminating commute time and costs.
• Be an integral part of a collaborative and forward-thinking team.