Remote Event Logistics Coordinator

Placements24; Bellville; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Flexible remote hours

Advanced event management technologies

Collaborative remote team environment

Professional development in event logi

Job summary

Placements24 is seeking a highly organized Remote Event Logistics Coordinator to join a fully remote team. You will manage venue sourcing, supplier coordination, travel arrangements and on-site support planning, coordinating with clients across time zones.

The role requires meticulous planning, proactive problem solving, and strong vendor and budget management in a distributed environment.

Qualifications

• Bachelor's degree preferred in Event Management, Hospitality, Business or related field.
• 3–5 years of experience in event planning and logistics, with virtual event coordination experience.
• Experience managing multiple events of varying scales and complexities.
• Proficiency with event management software and project management tools.
• Excellent negotiation and vendor management skills.
• Strong budgeting and financial management capabilities.
• Exceptional organizational and time-management skills with meticulous attention to detail.
• Outstanding communication and interpersonal skills for remote collaboration.
• Ability to work independently in a fully remote setting; flexibility to work evenings/weekends.

Responsibilities

• Coordinate all logistical aspects of events including venue selection, booking and management.
• Source and manage relationships with event vendors and suppliers (catering, AV, decor, security).
• Create detailed event schedules, run sheets and floor plans with up-to-date information for stakeholders.
• Manage event registrations, delegate communications and information dissemination.
• Oversee travel and accommodation arrangements for speakers, staff and VIPs.
• Develop and manage event budgets, track expenses and ensure cost-effectiveness.
• Liaise with clients to understand requirements and provide progress updates.
• Coordinate with on-site teams to ensure smooth execution and remote support.
• Conduct post-event analysis including feedback collection and reporting.

Skills

Vendor management

Budgeting

Event coordination

Remote collaboration

Time management

Communication

Education

Bachelor's degree preferred (Event Management/Hospitality/Business)

Tools

Event management software

Project management tools

Job description

About the Role

Our client, a premier event management company, is seeking a highly organized and proactive Remote Event Logistics Coordinator to join their fully remote team. This position is crucial for the successful planning and execution of diverse events, from corporate conferences to large-scale festivals. As a remote-first role, you will leverage digital communication tools and platforms to manage all logistical aspects of events without requiring physical presence at the event venue for many tasks. The ideal candidate is a meticulous planner with a proven ability to manage complex schedules, vendor relationships, and a dynamic workload. You will be the linchpin ensuring that every detail, from venue sourcing and supplier coordination to travel arrangements and on-site support planning, is handled efficiently and effectively. This role demands exceptional organizational skills, proactive problem-solving, and the ability to thrive in a virtual collaboration environment, supporting teams and clients across different time zones.

Key Responsibilities

• Coordinate all logistical aspects of events, including venue selection, booking, and management.
• Source, negotiate with, and manage relationships with event vendors and suppliers (e.g., catering, AV, decor, security).
• Develop detailed event schedules, run sheets, and floor plans, ensuring all stakeholders have access to up-to-date information.
• Manage event registrations, delegate communication, and information dissemination.
• Oversee travel and accommodation arrangements for speakers, staff, and VIP guests.
• Develop and manage event budgets, tracking expenses and ensuring cost-effectiveness.
• Liaise with clients regularly to understand their requirements and provide updates on event planning progress.
• Coordinate with on-site teams (when applicable) to ensure smooth event execution, providing remote support and troubleshooting.
• Conduct post-event analysis, including feedback collection and reporting on logistical performance.
• Maintain an organized system for all event-related documentation and contracts.

Requirements

• A Bachelor's degree in Event Management, Hospitality, Business, or a related field is preferred.
• Minimum of 3-5 years of experience in event planning and logistics, with a strong understanding of virtual event coordination.
• Demonstrated experience managing multiple events simultaneously with varying scales and complexities.
• Proficiency in event management software and project management tools.
• Excellent negotiation and vendor management skills.
• Strong budgeting and financial management capabilities.
• Exceptional organizational and time-management skills, with meticulous attention to detail.
• Outstanding communication and interpersonal skills, with the ability to build rapport with clients and vendors remotely.
• Ability to work independently, proactively, and effectively in a fully remote setting.
• Flexibility to work occasional evenings and weekends as event schedules demand.

Benefits

• Competitive contractor rate translating to an annual equivalent of R .
• Flexible working hours conducive to a remote lifestyle.
• Opportunity to work on a diverse portfolio of exciting events.
• Access to advanced event management technologies.
• Direct collaboration with a creative and experienced team.
• Professional development opportunities in event logistics and virtual coordination.
• A supportive and collaborative remote work culture.
• Potential for long-term engagement based on performance and project needs.