Event Planning Coordinator

Placements24; Johannesburg; Híbrido; ZAR 180.000 - 300.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary

Remote work

Diverse projects

Professional development

Collaborative culture

Descripción de la vacante

Placements24 is seeking a meticulous and creative Event Planning Coordinator to join our team in a fully remote capacity, supporting client events from brief to post-event analysis. You will develop comprehensive event plans, liaise with vendors, manage guest lists and RSVPs, oversee execution, and collaborate with marketing and sales to align objectives and enhance brand visibility.

This flexible, home-based role offers diverse projects, professional development, and a collaborative team that

Formación

• Proven experience in event planning, coordination, or a similar role within hospitality or catering.
• Excellent organizational skills with the ability to multitask and manage multiple projects.
• Strong negotiation and vendor management skills with a track record of productive relationships.
• Excellent remote communication and interpersonal skills for engaging clients, vendors, and teams.
• Proficiency in event management software and standard office tools.
• Creativity and problem-solving ability under pressure.

Responsabilidades

• Develop comprehensive event plans, including timelines, budgets, and resource allocation for various catering and event projects.
• Source and liaise with vendors, negotiating contracts and ensuring adherence to quality standards for catering, decor, and entertainment.
• Manage guest lists, invitations, RSVPs, and seating arrangements, ensuring all attendee needs are anticipated and met.
• Oversee event execution, providing on-site or virtual support as required, troubleshooting issues promptly, and ensuring smooth operation.
• Conduct post-event evaluations, gathering feedback from clients and stakeholders to identify areas for improvement and report on key performance metrics.
• Collaborate closely with marketing and sales teams to align event objectives with business goals and enhance brand visibility.

Descripción del empleo

About the Role

Our client is seeking a meticulous and creative Event Planning Coordinator to join their dynamic team, operating in a fully remote capacity. This role is pivotal in conceptualizing, planning, and executing a diverse range of client events, from intimate corporate gatherings to larger-scale celebrations. You will be instrumental in managing all logistical aspects, ensuring seamless execution and exceptional client satisfaction from initial brief to post-event analysis. This position offers a unique opportunity for a proactive individual to leverage their organizational skills and passion for events within a flexible, home-based work environment, contributing to innovative and memorable experiences.

Key Responsibilities

• Develop comprehensive event plans, including timelines, budgets, and resource allocation for various catering and event projects.
• Source and liaise with vendors, negotiating contracts and ensuring adherence to quality standards for catering, decor, and entertainment.
• Manage guest lists, invitations, RSVPs, and seating arrangements, ensuring all attendee needs are anticipated and met.
• Oversee event execution, providing on-site or virtual support as required, troubleshooting issues promptly, and ensuring smooth operation.
• Conduct post-event evaluations, gathering feedback from clients and stakeholders to identify areas for improvement and report on key performance metrics.
• Collaborate closely with marketing and sales teams to align event objectives with business goals and enhance brand visibility.

Requirements

• Proven experience in event planning, coordination, or a similar role within the hospitality or catering industry.
• Exceptional organizational and multitasking abilities, with a keen eye for detail and the capacity to manage multiple projects simultaneously.
• Strong negotiation and vendor management skills, with a track record of building productive relationships.
• Excellent communication and interpersonal skills, with the ability to effectively engage with clients, vendors, and team members remotely.
• Proficiency in event management software and standard office productivity tools.
• Demonstrated ability to think creatively and problem-solve effectively under pressure.

Benefits

• Competitive annual salary commensurate with experience.
• Flexible working hours and a completely remote work setup.
• Opportunity to work on diverse and exciting event projects.
• Professional development opportunities and training in event management best practices.
• A supportive and collaborative team environment that values innovation and client success.