Remote Senior Event Planner & Coordinator

Placements24; Kempton Park; Remote; ZAR 700,000 - 1,100,000; Full time

Benefits offered by this job

Remote-friendly culture

Bonuses based on performance

Professional development opportunities

Job summary

Placements24 is seeking a Senior Event Planner & Coordinator for a remote-first role based in South Africa. The candidate will manage end-to-end planning for virtual and hybrid events, coordinating with clients, vendors, and internal teams to deliver engaging experiences across time zones.

With 5+ years in event planning, you will master virtual platforms like Zoom, Hopin, and Bizzabo, ensuring budgets, timelines, and objectives are met while driving attendee engagement and post-event analysis.

Qualifications

• Minimum 5 years of experience in event planning and management, with virtual and hybrid focus.
• Proficiency with Zoom, Hopin, Bizzabo and related event software.
• Excellent project management, organizational and stakeholder management skills.

Responsibilities

• Plan, organize, and execute virtual conferences, webinars, product launches, and corporate events.
• Manage venue selection for hybrid components, vendor relations, speaker coordination, and attendee registration.
• Develop detailed project plans, timelines, and budgets to keep events on time and within scope.
• Master virtual event platforms and technologies to enhance attendee engagement.
• Collaborate with clients, internal teams, and external stakeholders to define event objectives.
• Conduct post-event analysis, collect feedback, and deliver reports on success metrics.
• Identify risks and develop contingency plans for events.
• Stay updated on industry trends in event technology.
• Oversee virtual event production, including checks, run-of-show, and live troubleshooting.
• Build strong relationships with vendors and suppliers for high-quality service.

Skills

Event planning

Vendor management

Project management

Stakeholder management

Remote collaboration

Education

Bachelor's degree in Hospitality/Marketing/Communications

Tools

Zoom

Hopin

Bizzabo

Job description

About the Role

Our client, a leading global event management company specializing in virtual and hybrid experiences, is seeking a highly skilled and innovative Senior Event Planner & Coordinator to join their dynamic, remote-first team. This role is based in Tembisa, Gauteng, but operates entirely remotely, offering flexibility and the opportunity to manage a diverse portfolio of high-profile events from anywhere. The ideal candidate will possess a deep understanding of event logistics, cutting-edge event technology, and a passion for creating memorable experiences. You will be responsible for the end-to-end planning and execution of complex events, ensuring seamless delivery, exceptional attendee engagement, and adherence to client objectives and budgets. This is an exciting opportunity to be at the forefront of the evolving events industry, driving creativity and operational excellence within a fully remote framework. You will collaborate with a distributed team of professionals, leveraging digital tools to achieve outstanding results and contribute to the company's continued success in delivering exceptional virtual and hybrid event solutions.

Key Responsibilities

• Plan, organize, and execute a wide range of events, including virtual conferences, webinars, product launches, and corporate gatherings.
• Manage all aspects of event logistics, including venue selection (for hybrid components), vendor management, speaker coordination, content development, and attendee registration.
• Develop detailed project plans, timelines, and budgets, ensuring all events are delivered on time and within scope.
• Utilize and master virtual event platforms and technologies to enhance engagement and deliver a seamless virtual experience.
• Collaborate effectively with clients, internal teams, and external stakeholders to define event objectives and ensure successful outcomes.
• Conduct post-event analysis, gather feedback, and provide comprehensive reports on event success metrics.
• Proactively identify potential risks and develop contingency plans to mitigate them.
• Stay abreast of industry trends and innovative technologies in event management and virtual experiences.
• Manage virtual event production, including technical checks, run-of-show, and troubleshooting during live events.
• Foster strong relationships with vendors and suppliers to ensure high-quality service delivery.

Requirements

• A minimum of 5 years of experience in event planning and management, with a significant focus on virtual and hybrid events.
• Demonstrated success in managing complex events from conception to completion.
• Proficiency with various virtual event platforms (e.g., Zoom, Hopin, Bizzabo) and event management software.
• Excellent project management, organizational, and time management skills.
• Strong negotiation and vendor management capabilities.
• Exceptional communication, interpersonal, and stakeholder management skills.
• Ability to work independently and collaboratively in a remote team environment.
• A degree in Hospitality Management, Marketing, Communications, or a related field is preferred.
• Must be based in or willing to work within the South African time zone, with the flexibility to manage events across different time zones.
• Creative thinking and a proactive approach to problem-solving.

Benefits

• Fully remote work arrangement with flexible working hours.
• Competitive salary and performance-based bonuses.
• Opportunities for continuous learning and professional development in event technology and management.
• Contribution to a global leader in the virtual and hybrid events space.
• Access to the latest event technology tools and platforms.
• A supportive and collaborative remote team culture.
• Potential for international travel for key client meetings or major event oversight (when applicable).