Remote Event Planning Coordinator

Placements24; Kimberley; Hybrid; CAD 28,000 - 55,000; Full time

Benefits offered by this job

Flexible remote contract

Competitive hourly rate

Diverse events

Job summary

Placements24 is seeking a highly organized Remote Event Planning Coordinator to assist in planning and coordinating a variety of events from conception to completion. This fully remote contract role involves working with lead planners, managing vendor communications, timelines, and event documentation.

The ideal candidate is detail-oriented, an excellent communicator, and thrives in a structured, remote work environment with access to project management tools like Asana or Trello.

Qualifications

• Experience in event planning, coordination, or related admin role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.

Responsibilities

• Assist lead event planners in coordinating and executing various events remotely.
• Track and manage event timelines to meet deadlines.
• Liaise with vendors to confirm bookings and logistics.

Skills

Organizational skills

Communication

Time management

Independent worker

Detail-oriented

Tools

Asana

Trello

MS Office

Job description

About the Role

Our client, a dynamic event management company, is seeking a highly organized and proactive Remote Event Planning Coordinator. This is a fully remote contract position where you will assist in the meticulous planning and coordination of a wide variety of events, ensuring they run smoothly from conception to completion. You will work closely with the lead event planners, managing vendor communications, tracking timelines, updating event documentation, and assisting with client correspondence. The ideal candidate is detail-oriented, an excellent communicator, and thrives in an organized, remote work environment. You should be adept at using project management tools and possess a passion for creating seamless and memorable event experiences. This role is perfect for an individual seeking flexible, remote work while contributing to successful event outcomes.

Key Responsibilities

• Assist lead event planners in the coordination and execution of various events remotely.
• Manage and track event timelines, ensuring all deadlines are met.
• Liaise with vendors (caterers, venues, decorators, etc.) to confirm bookings, logistics, and requirements.
• Maintain accurate and organized event documentation, including budgets, schedules, and guest lists.
• Assist with client communications, responding to inquiries and providing updates as directed.
• Conduct research for potential venues, suppliers, and event services.
• Help coordinate on-site logistics during events as needed (may require occasional travel, but primary role is remote).
• Troubleshoot and problem-solve event-related issues as they arise.
• Ensure all event-related tasks are completed to a high standard of quality and efficiency.

Requirements

• Previous experience in event planning, coordination, or a related administrative role is required.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in using project management software (e.g., Asana, Trello) and MS Office Suite.
• Ability to work independently, manage time effectively, and meet deadlines in a remote setting.
• A proactive approach to problem-solving and task completion.
• A keen eye for detail and a commitment to delivering high-quality event experiences.
• Familiarity with the events industry is a plus.
• Must have reliable internet access and a dedicated workspace.

Benefits

• Flexible, fully remote contract position.
• Competitive hourly rate or project-based compensation.
• Opportunity to work on diverse and exciting events.
• Gain valuable experience with a reputable event management company.
• Be part of a supportive and collaborative remote team.
• Potential for ongoing contract work based on performance and project needs.