Remote Catering Event Planner & Logistics Coordinator

Placements24; Upington; Hybrid; ZAR 320,000 - 520,000; Full time

Benefits offered by this job

Fully remote

Flexible hours

Growth opportunities

Distributed international team

Job summary

Placements24 is seeking a highly organized Remote Catering Event Planner & Logistics Coordinator to manage virtual and hybrid catering events nationwide in South Africa. The role requires coordinating with catering partners, managing delivery schedules, and ensuring a seamless client experience from a home office.

The ideal candidate has 4+ years in event planning/logistics, strong communication, and proficiency with MS Office/Google Workspace.

Qualifications

• 4+ years of experience in event planning, logistics coordination or similar roles with strong operational focus.
• Proven experience managing complex logistics, preferably in catering/food service context.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency with project management software and standard office applications (MS Office, Google Workspace).
• Ability to work independently, prioritize tasks and manage multiple projects remotely.

Responsibilities

• Plan and coordinate all logistical aspects of virtual and hybrid catering events from inception to completion.
• Serve as the primary point of contact for clients and translate requirements into actionable plans.
• Manage relationships with a network of catering vendors across regions.
• Develop detailed event timelines, schedules and delivery plans.
• Oversee delivery logistics, including scheduling, routing and confirmations with clients and vendors.
• Troubleshoot and resolve logistical issues in real-time during events.
• Maintain accurate event documentation (contracts, proposals, manifests).
• Collaborate with sales, culinary and customer support to ensure a unified client experience.
• Implement and refine logistics processes to improve efficiency and scalability.
• Stay updated on best practices in virtual/hybrid event management.

Skills

Organization

Remote collaboration

Vendor management

Communication

Project management

Tools

MS Office

Google Workspace

Job description

About the Role

Our client, a rapidly expanding virtual catering and event management company, is seeking a highly organized and proactive Remote Catering Event Planner & Logistics Coordinator. This fully remote position requires a meticulous individual with exceptional planning, coordination, and communication skills to manage the logistical intricacies of virtual and hybrid catering events nationwide. You will be responsible for liaising with clients, coordinating with a network of catering partners, managing delivery schedules, and ensuring a seamless experience for all participants, regardless of their physical location. This role is ideal for someone who thrives in a dynamic, fast-paced environment and excels at managing complex logistical challenges from their home office. You will play a crucial role in shaping the operational excellence of our client's innovative service model, contributing directly to client satisfaction and business scalability. This is a prime opportunity to work remotely in a key operational role within the evolving catering industry.

Key Responsibilities

• Plan and coordinate all logistical aspects of virtual and hybrid catering events from inception to completion.
• Serve as the primary point of contact for clients, understanding their event requirements and translating them into actionable plans.
• Manage and build relationships with a diverse network of approved catering vendors across various regions.
• Develop detailed event timelines, schedules and delivery plans, ensuring accuracy and efficiency.
• Oversee the coordination of food delivery logistics, including scheduling, routing, and confirmation with clients and vendors.
• Troubleshoot and resolve any logistical issues or challenges that arise during event execution in real-time.
• Maintain accurate event documentation, including contracts, proposals, and delivery manifests.
• Collaborate effective with internal teams (sales, culinary, customer support) to ensure a unified client experience.
• Implement and refine logistical processes to enhance efficiency and scalability.
• Stay updated on best practices in event logistics and virtual/hybrid event management.

Requirements

• Minimum of 4 years of experience in event planning, logistics coordination, or a similar role, with a strong emphasis on operational management.
• Proven experience managing complex logistics, preferably in a catering or food service context.
• Exceptional organizational skills and meticulous attention to detail.
• Excellent verbal and written communication skills, essential for remote collaboration.
• Proficiency in project management software and standard office applications (e.g., MS Office, Google Workspace).
• Demonstrated ability to work independently, prioritize tasks, and manage multiple projects simultaneously in a remote setting.
• Strong problem-solving skills and the ability to remain calm under pressure.
• Experience with vendor management and negotiation is highly desirable.
• A proactive, results-oriented mindset.
• Must have a reliable high-speed internet connection and a dedicated home office environment.

Benefits

• Highly competitive annual contract rate of R .
• Fully remote position, offering unparalleled flexibility and work-life integration.
• Opportunity to be instrumental in the operational success of an innovative catering company.
• Flexible working hours to accommodate different time zones.
• Continuous learning and development opportunities in event logistics.
• Potential for long-term engagement based on performance and business needs.
• Collaborate with a distributed, international team.