Remote Event Planner & Coordinator (Global Clients)

Placements24; Cape Town; Hybrid; ZAR 800,000 - 1,200,000; Full time

Benefits offered by this job

Competitive contract rate

Remote work from anywhere

International client exposure

Job summary

Placements24 is seeking a highly organized Remote Event Planner & Coordinator to manage a portfolio of virtual and hybrid events for a global client base. You will conceptualize, plan, and flawlessly execute events from start to finish, ensuring client objectives are met and attendee experiences exceed expectations.

The ideal candidate has at least 3 years of event planning experience, strong communication skills, and proficiency with Zoom Events, Hopin, and Cvent.

Qualifications

• 3+ years of experience in event planning and coordination.
• Experience with virtual/hybrid events and international clients.
• Bachelor's degree in Hospitality, Marketing, Communications, or related field preferred.

Responsibilities

• Plan, coordinate, and execute virtual conferences, webinars, product launches, and corporate retreats for international clients.
• Manage all logistical aspects of events, including venue sourcing (virtual and physical), vendor management, budgeting, and scheduling.
• Develop creative event concepts and themes aligned with client goals and target audiences.
• Utilize and manage various event technology platforms for virtual engagement, registration, and content delivery.
• Liaise directly with clients to understand their needs, provide updates, and ensure satisfaction throughout the planning process.
• Oversee event execution on the day(s) of the event, troubleshooting any issues that arise in real-time.
• Manage event budgets effectively, ensuring cost control and maximizing return on investment.
• Collaborate with marketing teams to develop promotional materials and drive attendee engagement.
• Conduct post-event analysis, gather feedback, and prepare comprehensive reports for clients and internal stakeholders.

Skills

Event planning

Remote work

Time management

Communication

Vendor management

Education

Bachelor's degree in Hospitality/Marketing/Communications or related

Tools

Zoom Events

Hopin

Cvent

Project management tools

Job description

About the Role

Our client is seeking a highly organized and creative Remote Event Planner & Coordinator to manage and execute a diverse portfolio of virtual and hybrid events for a global clientele. This position is fully remote, offering flexibility and the opportunity to work from anywhere. You will be responsible for conceptualizing, planning, and flawlessly executing events from start to finish, ensuring they meet client objectives and exceed attendee expectations. The ideal candidate will possess a strong understanding of event technology platforms, exceptional communication skills, and a proactive approach to problem-solving. This role is crucial in delivering memorable and impactful experiences for our international partners, showcasing our client's commitment to innovative event solutions.

Key Responsibilities

• Plan, coordinate, and execute a variety of events, including virtual conferences, webinars, product launches, and corporate retreats, for international clients.
• Manage all logistical aspects of events, including venue sourcing (virtual and physical), vendor management, budgeting, and scheduling.
• Develop creative event concepts and themes aligned with client goals and target audiences.
• Utilize and manage various event technology platforms for virtual engagement, registration, and content delivery.
• Liaise directly with clients to understand their needs, provide updates, and ensure satisfaction throughout the planning process.
• Oversee event execution on the day(s) of the event, troubleshooting any issues that arise in real-time.
• Manage event budgets effectively, ensuring cost control and maximizing return on investment.
• Collaborate with marketing teams to develop promotional materials and drive attendee engagement.
• Conduct post-event analysis, gather feedback, and prepare comprehensive reports for clients and internal stakeholders.

Requirements

• Proven experience (3+ years) in event planning and coordination, with a strong portfolio showcasing successful virtual and hybrid events.
• Demonstrated ability to manage multiple projects simultaneously in a remote setting.
• Excellent organizational, time management, and multitasking skills.
• Proficiency with virtual event platforms (e.g., Zoom Events, Hopin, Cvent) and project management tools.
• Strong negotiation and vendor management skills.
• Exceptional written and verbal communication skills, with experience interacting with international clients.
• Bachelor's degree in Hospitality, Marketing, Communications, or a related field is highly desirable.
• Self-motivated, detail-oriented, and able to work independently with minimal supervision.
• Must have reliable high-speed internet access and a dedicated home office setup.

Benefits

• This fully remote position offers a competitive contract rate and the flexibility to work from anywhere.
• Our client provides opportunities to work with a diverse international client base, access to cutting-edge event technology, and the chance to be part of a forward-thinking event management company.
• While this is a remote role, you'll be an integral part of a collaborative virtual team, with potential for ongoing contract work based on performance and project availability.