Remote Event Coordinator - Virtual Experiences

Placements24; Cape Town; Hybrid; ZAR 250,000 - 420,000; Full time

Benefits offered by this job

Fully remote work arrangement

Competitive contractor rates

Diverse and innovative events

Creative and dynamic team

Specialized virtual event management

Job summary

Placements24 is seeking a talent for a fully remote Event Coordinator role focused on virtual and hybrid events for the Hospitality & Tourism sector. You will design and execute engaging online experiences, coordinating with vendors, clients, and internal teams to ensure flawless delivery.

Responsibilities include timelines, budgets, registrations, and post-event analysis, with opportunities to influence event strategy and attendee engagement.

Qualifications

• Proven experience as an Event Coordinator with virtual or hybrid events.
• Strong knowledge of virtual platforms (Zoom Events, Hopin, vFairs).
• Excellent organizational and time-management skills.
• Excellent communication, negotiation, and interpersonal skills.
• Creative thinking and problem-solving abilities in remote settings.
• Experience in Hospitality & Tourism is advantageous.
• Proficient with project management tools and standard office software.
• Bachelor's degree in Hospitality Management, Event Management, Marketing, or related field preferred.

Responsibilities

• Plan, organize, and execute virtual and hybrid events from concept to completion.
• Source and manage relationships with virtual event platforms, technology providers, and vendors.
• Develop event timelines, budgets, and detailed run-sheets.
• Coordinate speaker engagements, content delivery, and attendee engagement strategies.
• Manage event registration, communications with attendees, and post-event feedback.
• Collaborate with marketing teams to promote events and drive attendance.
• Troubleshoot technical issues during live virtual events.
• Stay abreast of trends and technologies in virtual event management.
• Liaise with clients to understand objectives and deliver tailored solutions.

Skills

Event coordination

Virtual platforms

Organizational skills

Communication skills

Creative thinking

Hospitality experience

Project management tools

Independent work

Education

Bachelor's degree in Hospitality/Events

Tools

Zoom Events

Hopin

vFairs

Microsoft Office

Job description

About the Role

Our client, a premier event management company specializing in unique guest experiences, is seeking a talented and organized Remote Event Coordinator to manage and execute virtual and hybrid events. This role is crucial for designing and delivering seamless online and blended event experiences for a diverse clientele within the Hospitality & Tourism industry. As a fully remote position, you will have the autonomy to manage your workflow from anywhere, coordinating with vendors, clients, and internal teams through digital platforms. We are looking for individuals with exceptional organizational skills, a flair for creativity in event design, and a strong understanding of virtual event technologies and platforms. If you have a passion for creating memorable experiences and thrive in a flexible, remote work environment, this is the perfect opportunity for you. Your role will be pivotal in maintaining our client's reputation for excellence in event execution, adapting traditional event planning skills to the digital realm.

Key Responsibilities

• Plan, organize, and execute virtual and hybrid events from concept to completion, ensuring all logistical aspects are managed effectively.
• Source and manage relationships with virtual event platforms, technology providers, and other relevant vendors.
• Develop event timelines, budgets, and detailed run-sheets.
• Coordinate speaker engagements, content delivery, and attendee engagement strategies for virtual platforms.
• Manage event registration, communication with attendees, and post-event feedback collection.
• Collaborate with marketing teams to promote events and drive attendance.
• Troubleshoot technical issues during live virtual events to ensure a smooth experience.
• Stay abreast of the latest trends and technologies in virtual and hybrid event management.
• Liaise with clients to understand their event objectives and deliver tailored solutions.

Requirements

• Proven experience as an Event Coordinator or similar role, with specific experience in managing virtual or hybrid events.
• Strong understanding of virtual event platforms (e.g., Zoom Events, Hopin, vFairs) and related technologies.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent communication, negotiation, and interpersonal skills, vital for remote client and vendor management.
• Creative thinking and problem-solving abilities to overcome event challenges.
• Experience within the Hospitality & Tourism sector is a significant advantage.
• Proficiency in project management tools and standard office software.
• Ability to work independently, manage your own schedule, and deliver high-quality results in a remote setting.
• Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field is preferred.

Benefits

• Fully remote work arrangement offering ultimate flexibility and autonomy.
• Competitive contractor rates with potential for long-term engagements.
• Opportunity to work on diverse and innovative virtual and hybrid events.
• Be part of a creative and dynamic team focused on delivering exceptional experiences.
• Gain specialized experience in the rapidly growing field of virtual event management.
• Work with a leading organization in the Hospitality & Tourism event space.