Virtual Event Planner & Hospitality Coordinator

Placements24; Rustenburg; Hybrid; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Competitive salary for remote role

Flexible working hours

Annual professional development allow.

International team collaboration

Job summary

Placements24 is seeking a Virtual Event Planner & Hospitality Coordinator to design and deliver compelling online experiences. This fully remote role demands creativity, logistics flair, and meticulous attention to detail to manage virtual events from concept to follow-up.

You will coordinate vendors, develop run-of-show documents, and ensure attendees feel connected and well-catered while working with a global team focused on innovation in virtual hospitality solutions.

Qualifications

• Proven experience in event planning, with a strong focus on virtual or hybrid events.
• Excellent organizational and project management skills.
• Familiar with virtual event platforms (Zoom Events, Hopin, Bizzabo).
• Experience coordinating logistics for remote participants, including shipping.
• Strong negotiation and vendor management skills.
• Exceptional communication and client-focused demeanor.

Responsibilities

• Plan, coordinate, and execute virtual events (conferences, webinars, social gatherings).
• Source and manage vendors for platforms, catering, gifts, entertainment.
• Develop event timelines, budgets, and run-of-show documents.
• Coordinate logistics of shipping hospitality packages to attendees.
• Manage attendee registration, communication, and support.
• Collaborate with stakeholders to define event objectives and outcomes.

Skills

Event planning

Organization

Vendor management

Communication

Tools

Zoom Events

Hopin

Bizzabo

Job description

About the Role

Our client is at the forefront of digital engagement and is seeking an exceptional Virtual Event Planner & Hospitality Coordinator to design and execute memorable online experiences. This fully remote position requires a creative individual with a flair for logistics and a keen eye for detail to manage all aspects of virtual events, from initial concept to post-event follow-up. You will be responsible for ensuring that participants feel connected, engaged, and well-catered for, despite the lack of physical presence. This is an exciting opportunity to shape the future of remote corporate and social gatherings, working with a global team dedicated to innovation in event management and virtual hospitality solutions.

Key Responsibilities

• Plan, coordinate, and execute a diverse range of virtual events, including conferences, webinars, and social gatherings.


• Source and manage vendors for virtual event platforms, catering, gift delivery, and entertainment.


• Develop event timelines, budgets, and detailed run-of-show documents for all virtual activities.


• Coordinate the logistics of sending physical hospitality packages or gifts to virtual attendees.


• Manage attendee registration, communication, and support before, during, and after events.


• Collaborate with internal stakeholders and clients to define event objectives and ensure successful outcomes.

Requirements

• Proven experience in event planning, with a strong focus on virtual or hybrid event execution.


• Excellent organizational and project management skills, with the ability to manage multiple projects simultaneously.


• Familiarity with various virtual event platforms (e.g., Zoom Events, Hopin, Bizzabo) and digital collaboration tools.


• Experience in coordinating logistics for remote participants, including shipping and delivery services.


• Strong negotiation and vendor management skills.


• Exceptional communication and interpersonal abilities, with a professional and client-focused demeanor.

Benefits

• Competitive salary package for a remote role with significant autonomy.


• Flexible working hours, allowing for work-life balance.


• Annual allowance for professional development and virtual event technology subscriptions.


• Opportunity to work with a dynamic and internationally recognized team.


• Be a pioneer in the rapidly growing field of virtual event planning and remote hospitality.