Recruitment Coordinator

Boardroom Appointments; Gauteng; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Restaurant potential

Job summary

Boardroom Appointments in Gauteng seeks a Recruitment Administration Assistant to provide full administrative support to the recruitment team, upload roles to the ATS, and manage interview scheduling. You will ensure recruitment activity is tracked across systems, initiate background checks, and maintain strong relationships with candidates and external partners.

The role requires a Diploma/Degree, 1–3 years in administration and recruitment exposure, and excellent communication and

Qualifications

• Diploma/Degree in any field essential.
• 1–3 years of administration-driven experience.
• Experience with LinkedIn and social platforms.
• APSO registration and certification advantageous.
• 1–3 years recruitment experience; startup or corporate preferred; agency background advantageous.

Responsibilities

• Provides full administrative support to all team members
• Upload position on ATS system as received
• Managing the interview scheduling process
• Ensuring recruitment activity is tracked within various systems
• Initiating background checks in the systems and with external agencies
• Building and maintaining strong working relationships between all parties
• Monitoring the systems for candidate responses
• Arranging interviews by calling candidates and sending confirmation emails
• Sending Microsoft Teams invites to candidates
• Formatting CVs and uploading them to the online portal and managing interview invites via the portal
• Maintaining the recruitment administration via in-house and external systems
• Chasing candidates for availability
• Occasional minute-taking from conference calls
• Sending rejection notifications and offer letters to candidates
• Ad hoc assistance with other administrative tasks for the team when required

Skills

Administrative support

Interview scheduling

Candidate communication

Background checks

Multitasking

Education

Diploma/Degree in any field

Tools

ATS system

LinkedIn

Microsoft Office

Job description

• Provides full administrative support to all team members


• Upload position on ATS system as received


• Managing the interview scheduling process


• Ensuring all recruitment activity is tracked within various systems


• Initiating background checks in the systems and with external agencies


• Building and maintaining strong working relationships between all parties, making sure they are constantly up to date with the process


• Monitoring the systems for candidate responses


• Arranging interviews by calling candidates and sending confirmation emails


• Sending Microsoft Teams invites to candidates


• Formatting CVs and uploading them to the online portal and managing interview invites via the portal


• Maintaining the recruitment administration via in-house and external systems


• Chasing candidates for availability


• Occasional minute-taking from conference calls


• Sending rejection notifications and offer letters to candidates


• Ad hoc assistance with other administrative tasks for the team when required


• Experience working in a busy administration role with conflicting deadlines.


• Experience working in a recruitment administration role is beneficial but not essential.


• Ability to pick up new systems easily, accustomed to working digitally using different systems.


• Strong organizational skills, ability to handle multiple tasks at once.


• Strong communication skills, and confident telephone manner for candidate communication.


• The ability to prioritize workloads and use initiative when making decisions is essential for this role.


• Ability to work in an accurate and timely manner.

Qualifications and experience:

• Diploma/Degree in any field essential


• 1 3 years of experience in an administration-driven environment essential


• Experience with various social media platforms (LinkedIn)


• APSO registration and certification (highly advantageous)


• 1 - 3 years of experience in recruitment - either in a fast-paced startup / progressive corporate environment and preferably with previous recruitment agency background (highly advantageous