People & Recruitment Administrator

Games Global Operations Limited; Milnerton; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Games Global Operations Limited is seeking a detail-oriented People & Recruitment Administrator on a 3-month fixed-term contract to support the rollout of a new recruitment ATS within the HRIS. You will cleanse, migrate, validate and test recruitment data and coordinate recruitment activities for the Talent Acquisition Partner and RoW People team.

The role involves data protection awareness (POPIA/GDPR), stakeholder collaboration across global recruiters, IT and HR teams, and providing training

Qualifications

• HR-related degree or diploma is advantageous but not compulsory.
• At least 1 year of experience in HR, recruitment, or administrative role.
• Experience supporting a system implementation, data migration, or testing project.
• Experience providing recruitment administration support including coordinating interviews.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Strong verbal and written communication skills with cross-team collaboration.
• Understanding of data protection and privacy principles (POPIA, GDPR).
• Working knowledge of ATS/HRIS such as iCIMS HiBob or Workday.

Responsibilities

• ATS offboarding and data migration, including auditing and cleansing data.
• Support field mapping and retention/data protection checks for migration.
• Validate migrated data with spot checks and reconciliations.
• Track live vacancies and candidates during cutover to avoid loss of communication.
• Decommission previous ATS with data exports and archiving.
• Gather requirements and help configure templates, stages, emails, and workflows.
• Support user acceptance testing (UAT) and log issues for resolution.
• Provide training materials and deliver training to managers on the new system.
• Provide first-line support post go-live and escalate as needed.
• Provide recruitment administration support, including scheduling interviews.
• Support RoW People Admin team with day-to-day activities and reporting.
• Complete structured handover before contract end with updated records.

Skills

Attention to detail

Microsoft Office

Communication skills

ATS/HRIS knowledge

Data migration experience

Education

HR-related degree or diploma

Tools

iCIMS

HiBob

Workday

Job description

Overview

We are looking for a People & Recruitment Administrator to join our team on a 3-month fixed-term contract. This role will play a key part in supporting the implementation of our new recruitment Applicant Tracking System (ATS) within the HR Information System (HRIS), helping to ensure a smooth and successful transition from our current applicant tracking system.

The successful candidate will be responsible for supporting the cleansing, migration, validation, and testing of recruitment data, while assisting the People team and hiring managers throughout the change process. In addition, the role will provide recruitment coordination and administrative support to the Talent Acquisition Partner and the Rest of the World People team, helping to maintain day-to-day operations while the HRIS Administrator focuses on the system implementation project.

This is an excellent opportunity for a detail-oriented and highly organised administrator who enjoys working with systems, data, and people in a fast-paced environment.

Responsibilities

ATS offboarding and data migration

• With input from global recruiters, gather and audit existing ATS data (open vacancies, candidates in process, historical records, templates and attachments), identifying what needs to be migrated, archived or deleted


• Cleanse data ahead of migration, including removing duplicates, correcting errors and standardising formats


• Support field mapping between previous ATS to new ATS, and in conjunction with the RoW Admin team check that data being migrated or retained follows agreed retention periods and data protection requirements (e.g. POPIA, GDPR)


• Validate migrated data through spot checks and reconciliations, logging and following up on any discrepancies


• Track live vacancies and candidates through the cutover so that no applicant is lost or left without communication


• Support the decommissioning of previous ATS, including confirming that final data exports and archives are complete and accessible with input from IT team

Bob Recruitment implementation

• Gather requirements and information on current processes from the Talent Acquisition Partner, hiring managers and the wider People team recruiters


• Help prepare configuration content such as job templates, hiring stages, email and offer templates, and approval workflows


• Support user acceptance testing (UAT): running test scenarios, recording results and logging issues for resolution


• Collaborate with all project stakeholders, including IT and the wider People team, to support successful delivery


• Assist the Talent Acquisition Partner with preparing training materials, user guides and process documents, and with delivering training to managers on the new system


• Provide first-line support to users in the weeks following go-live, escalating issues where needed

Recruitment support

• Support recruitment activity, including conducting interviews and loading offers for approval


• Any other adhoc recruitment support as required

People Operations support

• Support the RoW People Admin team with day-to-day operational activities, including ad hoc reports, invoice processing, HRIS data updates and other duties as required


• Complete a structured handover before the end of the contract, ensuring documentation, open actions and project records are up to date

Qualifications

• HR-related degree or diploma is advantageous but no compulsory


• At least 1 year of experience in an HR, recruitment, or administrative role (Essential)


• Proven ability to work with large volumes of data while maintaining a high level of accuracy and attention to detail (Essential)


• Experience supporting a system implementation, data migration, or testing project (Desirable)


• Experience providing recruitment administration support, including conducting candidate screening calls and coordinating interviews (Desirable)


• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint (Essential)


• Strong verbal and written communication skills, with the ability to support reporting, training, and collaboration across teams (Essential)


• Understanding of data protection and privacy principles when handling personal information, such as POPIA and GDPR (Desirable)


• Working knowledge of an Applicant Tracking System (ATS) or Human Resources Information System (HRIS), such as iCIMS, HiBob, or Workday (Desirable)


• Previous experience working in a fast-paced technology or iGaming environment (Desirable)


• Meticulous attention to detail, with a methodical and systematic approach to data and process


• Able to get up to speed quickly and deliver to deadlines within a fixed timeframe


• Comfortable with changing priorities and balancing project work alongside day-to-day tasks


• Proactive problem-solver who spots issues early and raises them with the right people


• Builds trust quickly with stakeholders, and works well both independently and as part of a global team


• Handles confidential candidate and employee data with discretion and integrity