Real Estate Development Project Coordinator

Placements24; Paarl; Hybrid; ZAR 240,000 - 320,000; Full time

Job summary

Placements24 is seeking a Real Estate Development Project Coordinator in Paarl, Western Cape, to support the project management team in planning, documenting, and coordinating real estate development initiatives. This hybrid role blends in-office collaboration with remote workdays, ensuring timely execution from inception to completion.

You will assist Project Managers with timelines, budgets, documentation, site visits, and stakeholder communications, while maintaining filing systems and

Qualifications

• Relevant qualification in Project Management, Business Administration, or related field preferred.
• Strong organizational and time management skills required.
• Experience in real estate or construction industry is a plus.

Responsibilities

• Assist Project Managers in planning, executing, and monitoring real estate development projects.
• Prepare and manage project documentation, including contracts, reports, permits, and correspondence.
• Coordinate meetings, prepare agendas, take minutes, and track action items.
• Support procurement: obtain quotes, manage vendor info, process invoices.
• Maintain project schedules and track progress against milestones.
• Facilitate communication between internal teams, external consultants, contractors, and authorities.
• Assist with site visits, inspections, and progress reports.
• Maintain project filing systems (digital and physical).
• Support budget tracking and financial reporting for assigned projects.
• Identify potential project risks and assist in developing mitigation strategies.

Skills

Organization

Time management

Communication

Problem solving

Teamwork

Education

Project Management qualification

Business Administration qualification

Tools

MS Office

Project management software

Job description

About the Role

Our client, a growing real estate development firm, is seeking a highly organized and detail-oriented Real Estate Development Project Coordinator to support their project management team in Paarl, Western Cape. This role is essential for ensuring the smooth execution of development projects from inception to completion. You will assist Project Managers in managing timelines, budgets, documentation, and stakeholder communications. The ideal candidate possesses strong administrative skills, a keen understanding of the real estate development process, and the ability to thrive in a dynamic, fast-paced environment. This hybrid position offers the opportunity to contribute significantly to key projects while benefiting from a flexible work arrangement, blending in-office collaboration with remote workdays in the picturesque Paarl area.

Key Responsibilities

• Assist Project Managers in planning, executing, and monitoring real estate development projects.
• Prepare and manage project documentation, including contracts, reports, permits, and correspondence.
• Coordinate meetings, prepare agendas, take minutes, and track action items.
• Support the procurement process, including obtaining quotes, managing vendor information, and processing invoices.
• Maintain project schedules and track progress against milestones.
• Facilitate communication between internal teams, external consultants, contractors, and authorities.
• Assist with site visits, inspections, and progress reports.
• Maintain project filing systems, both digital and physical, ensuring easy retrieval of information.
• Support with budget tracking and financial reporting for assigned projects.
• Identify potential project risks and assist in developing mitigation strategies.

Requirements

• A relevant qualification in Project Management, Business Administration, or a related field is preferred.
• Minimum of 3 years of experience in a project coordination or administrative role, preferably within the real estate or construction industry.
• Familiarity with the real estate development lifecycle and terminology.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project management software is a plus.
• Ability to work effectively in a hybrid model, managing tasks remotely and collaborating in person in Paarl, Western Cape.
• Proactive attitude, attention to detail, and problem-solving capabilities.
• Ability to work collaboratively as part of a project team.
• Valid driver's license and access to reliable transportation.

Benefits

• This role offers a competitive contractor rate, commensurate with experience and qualifications.
• The hybrid work model provides flexibility, allowing for an optimal work-life balance.
• Our client provides a supportive team environment and opportunities to gain valuable experience on diverse real estate development projects in the beautiful Paarl region.
• You will work with a team of experienced professionals and gain exposure to various facets of property development.
• Access to necessary tools and resources for effective remote and in-office work is ensured.