Real Estate Development Project Coordinator

Placements24; Stellenbosch; Hybrid; ZAR 207,000 - 344,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Placements24 is seeking a Real Estate Development Project Coordinator to join our client’s team in the Paarl area. The role supports the project management group, handling timelines, documentation, budgeting, and stakeholder communications in a hybrid setup that blends in-office collaboration with remote work.

The ideal candidate brings 3+ years in project coordination or admin within real estate or construction, plus strong organizational and communication skills and familiarity with

Qualifications

• A relevant qualification in Project Management, Business Administration, or a related field is preferred.
• Minimum of 3 years of experience in a project coordination or administrative role, preferably within real estate or construction.
• Familiarity with the real estate development lifecycle and terminology.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in MS Office Suite and project management software is a plus.

Responsibilities

• Assist Project Managers in planning, executing, and monitoring real estate development projects.
• Prepare and manage project documentation, including contracts, reports, permits, and correspondence.
• Coordinate meetings, prepare agendas, take minutes, and track action items.
• Support the procurement process, including obtaining quotes, managing vendor information, and processing invoices.
• Maintain project schedules and track progress against milestones.
• Facilitate communication between internal teams, external consultants, contractors, and authorities.
• Assist with site visits, inspections, and progress reports.
• Maintain project filing systems, both digital and physical, ensuring easy retrieval of information.
• Support with budget tracking and financial reporting for assigned projects.
• Identify potential project risks and assist in developing mitigation strategies.

Skills

Organizational skills

Time management

Communication

Problem-solving

Team collaboration

Education

Project Management qualification

Business Administration qualification

Tools

MS Office Suite

Project management software

Job description

About the Role

Our client, a growing real estate development firm, is seeking a highly organized and detail-oriented Real Estate Development Project Coordinator to support their project management team in Paarl, Western Cape . This role is essential for ensuring the smooth execution of development projects from inception to completion. You will assist Project Managers in managing timelines, budgets, documentation, and stakeholder communications. The ideal candidate possesses strong administrative skills, a keen understanding of the real estate development process, and the ability to thrive in a dynamic, fast-paced environment. This hybrid position offers the opportunity to contribute significantly to key projects while benefiting from a flexible work arrangement, blending in-office collaboration with remote workdays in the picturesque Paarl area.

Key Responsibilities

• Assist Project Managers in planning, executing, and monitoring real estate development projects.
• Prepare and manage project documentation, including contracts, reports, permits, and correspondence.
• Coordinate meetings, prepare agendas, take minutes, and track action items.
• Support the procurement process, including obtaining quotes, managing vendor information, and processing invoices.
• Maintain project schedules and track progress against milestones.
• Facilitate communication between internal teams, external consultants, contractors, and authorities.
• Assist with site visits, inspections, and progress reports.
• Maintain project filing systems, both digital and physical, ensuring easy retrieval of information.
• Support with budget tracking and financial reporting for assigned projects.
• Identify potential project risks and assist in developing mitigation strategies.

Requirements

• A relevant qualification in Project Management, Business Administration, or a related field is preferred.
• Minimum of 3 years of experience in a project coordination or administrative role, preferably within the real estate or construction industry.
• Familiarity with the real estate development lifecycle and terminology.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project management software is a plus.
• Ability to work effectively in a hybrid model, managing tasks remotely and collaborating in person in Paarl, Western Cape .
• Proactive attitude, attention to detail, and problem-solving capabilities.
• Ability to work collaboratively as part of a project team.
• Valid driver's license and access to reliable transportation.

Benefits

This role offers a competitive contractor rate, commensurate with experience and qualifications. The hybrid work model provides flexibility, allowing for an optimal work-life balance. Our client provides a supportive team environment and opportunities to gain valuable experience on diverse real estate development projects in the beautiful Paarl region. You will work with a team of experienced professionals and gain exposure to various facets of property development. Access to necessary tools and resources for effective remote and in-office work is ensured.