Purchasing Coordinator

Placements24; Paarl; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Medical aid contributions

Provident fund

Hybrid work model

Job summary

Placements24 is seeking a detail-oriented Purchasing Coordinator in Paarl, Western Cape. The role focuses on processing purchase orders, coordinating with suppliers and maintaining accurate records to support procurement operations.

The ideal candidate will have 2–3 years in purchasing or admin support, proficiency with ERP systems (SAP/Oracle), and strong organizational skills. This hybrid role offers flexibility between office tasks and remote work.

Qualifications

• High school diploma or equivalent.
• Diploma or certificate in Supply Chain Management or related field is advantageous.
• 2–3 years of experience in purchasing, procurement, or administrative support.
• Proficiency with ERP systems (e.g., SAP, Oracle) is a strong plus.
• Excellent organizational and time management skills.

Responsibilities

• Process purchase requisitions and generate purchase orders in the ERP system.
• Coordinate with suppliers to confirm orders, track deliveries, and resolve discrepancies.
• Maintain accurate records of purchase orders, invoices and supplier information.
• Assist in obtaining quotations from suppliers and compare pricing.
• Communicate with internal departments to clarify requirements and provide status updates.
• Support Purchasing Manager in inventory management activities.
• Ensure compliance with purchasing policies and procedures.
• Assist in preparing reports related to purchasing activities, spending and supplier performance.
• Handle general administrative duties for procurement.
• Proactively identify and report potential issues or delays in procurement process.

Skills

Attention to detail

Communication skills

Time management

Proactive problem-solving

Education

High school diploma or equivalent

Diploma/Certificate in Supply Chain Management or related field

Tools

SAP

Oracle ERP

Microsoft Office

Job description

Our client, a leading agricultural cooperative in the picturesque Paarl, Western Cape region, is seeking an organized and detail-oriented Purchasing Coordinator. This role is essential for supporting the smooth operation of the procurement department by managing purchase orders, coordinating with suppliers, and maintaining accurate records. You will work closely with the Purchasing Manager and other team members to ensure timely and efficient acquisition of goods and services required for our agricultural operations. The ideal candidate is proficient in administrative tasks, has excellent communication skills, and a proactive approach to problem-solving. This is a hybrid position, allowing for a balance between office-based tasks and remote flexibility.

Key Responsibilities

• Process purchase requisitions and generate purchase orders in the ERP system.
• Coordinate with suppliers to confirm orders, track deliveries, and resolve any discrepancies.
• Maintain accurate and up-to-date records of purchase orders, invoices, and supplier information.
• Assist in obtaining quotations from various suppliers and comparing pricing.
• Communicate with internal departments to clarify requirements and provide status updates on orders.
• Support the Purchasing Manager in inventory management activities.
• Ensure compliance with company purchasing policies and procedures.
• Assist in preparing reports related to purchasing activities, spending, and supplier performance.
• Handle general administrative duties for the procurement department.
• Proactively identify and report any potential issues or delays in the procurement process.

Requirements

• High school diploma or equivalent.
• A diploma or certificate in Supply Chain Management, Administration, or a related field is advantageous.
• Minimum of 2-3 years of experience in a purchasing, procurement, or administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with ERP systems (e.g., SAP, Oracle) is a strong plus.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills, with the ability to liaise effectively with suppliers and internal teams.
• Ability to manage tasks effectively in a hybrid work environment.
• Proactive attitude and a willingness to learn and take on new responsibilities.
• Understanding of basic procurement principles and practices.

Benefits

Our client offers a competitive salary and benefits package, including medical aid contributions and a provident fund. The hybrid work model provides flexibility, promoting a healthy work-life balance in the beautiful surroundings of Paarl, Western Cape . Opportunities for training and professional development within the agricultural sector are available. This role offers a great entry point into procurement for motivated individuals looking to grow their careers within a stable and respected organization.