Purchasing Administrator

Placements24; Mbombela (Nelspruit); On-site; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Medical aid and provident fund

Paid annual leave

On-the-job training and professional开发

Exposure to the agricultural supply

Stable and supportive work environment

Team-oriented culture

Career advancement within procurement

Job summary

Placements24 is seeking a diligent Purchasing Administrator in Nelspruit, Mpumalanga, to support the procurement team. You will handle requisitions, generate POs, maintain records, and liaise with suppliers to ensure timely deliveries and data integrity.

Ideal candidates will have 1–2 years in an admin or purchasing support role, strong MS Office skills, and a keen eye for detail. The role offers growth within the procurement function in a collaborative environment.

Qualifications

• High school diploma or equivalent.
• Certificate or diploma in Business Administration or related field is advantageous.
• 1–2 years experience in an administrative or purchasing support role.
• Proficiency in MS Office Suite: Excel, Word, Outlook.
• Strong organizational and meticulous attention to detail.

Responsibilities

• Process purchase requisitions and generate purchase orders.
• Maintain accurate purchasing records (invoices, quotes, supplier correspondence).
• Obtain quotes from suppliers and prepare price comparisons.
• Communicate with suppliers about order details, delivery schedules, inquiries.
• Track status of purchase orders and follow up on delays.
• Update supplier database with contact and performance info.
• Reconcile purchase orders with invoices for accounts payable.
• Assist Procurement Manager with admin tasks, reports, and data entry.
• Ensure compliance with procurement policies and ethics.
• Monitor inventory levels and flag shortages.

Skills

MS Office Suite

Excel

Organizational skills

Communication skills

Teamwork

Education

High school diploma

Business Administration certificate/diploma

Tools

Microsoft Office

Excel

Job description

About the Role

Our client, a prominent agricultural supplier, is seeking a diligent Purchasing Administrator to support their procurement team in Nelspruit, Mpumalanga. This role is crucial for the efficient administration of purchasing processes, ensuring accurate record-keeping, timely order placement, and effective communication with suppliers. The Purchasing Administrator will assist the Procurement Manager in managing daily operations, processing requisitions, and maintaining the integrity of purchasing data. This is an ideal opportunity for an individual with strong organizational skills and a keen eye for detail to build a career in procurement within a vital sector. You will be an integral part of ensuring the consistent supply of essential agricultural inputs. The company prides itself on fostering a supportive and collaborative work environment where learning and development are encouraged. The successful candidate will be proactive, reliable, and possess excellent administrative capabilities.

Key Responsibilities

• Process purchase requisitions and generate purchase orders in accordance with established procedures.
• Maintain accurate and organized purchasing records, including invoices, quotes, and supplier correspondence.
• Assist in obtaining quotes from various suppliers and preparing price comparisons.
• Communicate with suppliers to confirm order details, delivery schedules, and resolve basic inquiries.
• Track the status of purchase orders and follow up on delayed deliveries.
• Update and maintain the supplier database with accurate contact and performance information.
• Assist in reconciling purchase orders with invoices for the accounts payable department.
• Support the Procurement Manager with administrative tasks, report generation, and data entry.
• Ensure compliance with company procurement policies and ethical standards.
• Help monitor inventory levels and flag potential stock shortages.

Requirements

• High school diploma or equivalent qualification.
• A certificate or diploma in Business Administration or a related field is advantageous.
• 1-2 years of experience in an administrative or purchasing support role.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong organizational skills and meticulous attention to detail.
• Good communication and interpersonal abilities.
• Ability to manage tasks efficiently and meet deadlines.
• A proactive approach to problem-solving and a willingness to learn.
• Familiarity with basic procurement principles is a plus.
• Ability to work effectively both independently and as part of a team.
• Reliability and a strong sense of responsibility.

Benefits

• Competitive entry-level salary.
• Medical aid and provident fund contributions.
• Paid annual leave.
• Opportunities for on-the-job training and professional development.
• Exposure to the agricultural supply chain.
• A stable and supportive work environment.
• Team-oriented company culture.
• Potential for career advancement within the procurement department.
• Regular performance feedback.
• Contribution to a critical industry sector.