Purchasing Clerk

Placements24; Johannesburg; Hybrid; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work model

Pension fund

Leave entitlements

On-the-job training

Job summary

WhatJobs Direct in Klerksdorp, North West, is hiring a meticulous Purchasing Clerk for a hybrid role combining remote work with in-office collaboration. You will support procurement by handling administrative tasks, processing purchase orders, and maintaining records, working closely with suppliers and internal teams to ensure efficient operations.

The ideal candidate has 1–2 years in an administrative or purchasing-support role, strong Excel/Word skills, and a careful, organized approach.

Qualifications

• High school diploma or equivalent; a certificate in administration or purchasing is a plus.
• 1-2 years of experience in an administrative, clerical, or purchasing support role.
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Experience with accounting or ERP software is beneficial.
• Exceptional organizational skills and a keen eye for detail.
• Good written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Team-oriented attitude with the ability to work independently when required.

Responsibilities

• Process purchase requisitions and generate purchase orders in the system.
• Maintain accurate and organized purchasing records, files, and databases.
• Communicate with suppliers to confirm order details, track shipments, and resolve minor issues.
• Verify invoices against purchase orders and delivery receipts for accuracy.
• Assist in the preparation of reports on purchasing activities and expenditures.
• Ensure compliance with company purchasing policies and procedures.
• Liaise with inventory management and accounts payable departments.
• Perform data entry and ensure the integrity of procurement information.
• Provide administrative support to the Purchasing Manager and team.
• Conduct basic vendor searches and gather supplier information.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Teamwork

Independent work

Reliability

Procurement principles

Education

High school diploma or equivalent

Certificate in administration or purchasing

Tools

Microsoft Excel

Microsoft Word

ERP software

Accounting software

Job description

About the Role

Our client, WhatJobs Direct, is looking for a meticulous and organized Purchasing Clerk to join their dedicated team in Klerksdorp, North West. This hybrid position allows for a flexible work arrangement, combining the benefits of remote work with essential in-office collaboration. The Purchasing Clerk will be responsible for supporting the procurement department by managing administrative tasks, processing purchase orders, and maintaining accurate records. This role is crucial for ensuring the smooth operation of the purchasing function and requires an individual with a strong attention to detail and a commitment to accuracy. You will be working closely with suppliers and internal departments to facilitate the acquisition of necessary goods and services, contributing directly to the efficiency of our client's operations. This is an excellent opportunity for someone looking to build a solid foundation in the purchasing field.

Key Responsibilities

• Process purchase requisitions and generate purchase orders in the system.
• Maintain accurate and organized purchasing records, files, and databases.
• Communicate with suppliers to confirm order details, track shipments, and resolve minor issues.
• Verify invoices against purchase orders and delivery receipts for accuracy.
• Assist in the preparation of reports on purchasing activities and expenditures.
• Ensure compliance with company purchasing policies and procedures.
• Liaise with inventory management and accounts payable departments.
• Perform data entry and ensure the integrity of procurement information.
• Provide administrative support to the Purchasing Manager and team.
• Conduct basic vendor searches and gather supplier information.

Requirements

• High school diploma or equivalent; a certificate in administration or purchasing is a plus.
• 1-2 years of experience in an administrative, clerical, or purchasing support role.
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Experience with accounting or ERP software is beneficial.
• Exceptional organizational skills and a keen eye for detail.
• Good written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Team-oriented attitude with the ability to work independently when required.
• Reliability and a strong work ethic.
• Basic understanding of procurement principles.

Benefits

• Competitive entry-level salary.
• Opportunities for on-the-job training and skill development.
• Hybrid work model offering flexibility.
• Work experience in Klerksdorp with a reputable company.
• Contribution towards pension fund.
• Supportive team environment focused on collaboration.
• Access to company resources and administrative support.
• Potential for career advancement within the procurement department.
• Standard leave entitlements.
• Exposure to various facets of business operations.