Purchasing Clerk

Placements24; Benoni; On-site; ZAR 110,000 - 165,000; Part time

Benefits offered by this job

On-site environment

Contract extension potential

Procurement exposure

Job summary

Placements24 in Benoni, Gauteng, is seeking a Purchasing Clerk for a contract role within a fast-paced logistics environment. You will process purchase orders, maintain records, and communicate with suppliers to ensure timely deliveries.

The ideal candidate has administrative experience, strong Excel and Word skills, excellent attention to detail, and the ability to work independently to meet deadlines and commit to the contract duration, on-site.

Qualifications

• Previous administrative experience, with exposure to purchasing or procurement processes.
• Strong data entry skills and accuracy.
• Proficiency in Microsoft Office, especially Excel and Word.
• Good organizational and time-management abilities.
• Effective written and verbal communication skills.
• Ability to follow instructions and work independently to complete tasks.
• Certificate or diploma in Administration, Business Studies, or related field is beneficial.
• Ability to commit to the contract duration.

Responsibilities

• Process purchase requisitions and generate purchase orders accurately.
• Maintain organized purchasing records, including order details and supplier information.
• Communicate with suppliers to confirm order details and track deliveries.
• Assist in preparing and filing procurement documents.
• Reconcile invoices with purchase orders and delivery confirmations.
• Support the purchasing team with data entry and report generation.
• Monitor stock levels for essential supplies.
• Ensure compliance with purchasing procedures and documentation requirements.
• Liaise with internal departments to clarify purchasing requests.
• Assist in managing the procurement filing system, both physical and digital.

Skills

Administrative experience

Attention to detail

Time-management

Communication skills

Education

Certificate or Diploma in Administration/Business Studies

Tools

Microsoft Excel

Microsoft Word

Job description

About the Role

Our client, a reputable logistics and distribution company in Benoni, Gauteng , is seeking a diligent and detail-oriented Purchasing Clerk to join their team on a contractual basis. This role requires an individual who is organized and proficient in handling administrative tasks related to the purchasing function. You will be responsible for processing purchase orders, maintaining procurement records, communicating with suppliers, and ensuring all necessary documentation is accurate and up-to-date. The ideal candidate will have a foundational understanding of procurement processes and possess strong administrative and computer skills. Your contribution is vital for ensuring the efficient flow of goods and services into the company's operations, supporting timely deliveries to clients. You will work closely with the purchasing team and other departments to ensure smooth operational execution. This position demands accuracy, efficiency, and a proactive approach to administrative support. The company is committed to operational excellence and providing reliable supply chain solutions, and this role plays a crucial part in achieving these goals. You will gain valuable experience in a fast-paced logistics environment.

Key Responsibilities

• Process purchase requisitions and generate purchase orders accurately.
• Maintain accurate and organized purchasing records, including order details and supplier information.
• Communicate with suppliers to confirm order details, track deliveries, and resolve minor queries.
• Assist in preparing and filing procurement-related documents.
• Reconcile invoices with purchase orders and delivery confirmations.
• Support the purchasing team with administrative tasks, such as data entry and report generation.
• Help monitor stock levels for essential office and operational supplies.
• Ensure compliance with company purchasing procedures and documentation requirements.
• Liaise with internal departments to clarify purchasing requests.
• Assist in managing the procurement filing system, both physical and digital.

Requirements

• Previous experience in an administrative role, with exposure to purchasing or procurement processes.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Strong attention to detail and accuracy in data entry.
• Good organizational and time-management skills.
• Effective written and verbal communication skills.
• Ability to follow instructions and work independently to complete tasks.
• Familiarity with basic procurement terminology is an advantage.
• A certificate or diploma in Administration, Business Studies, or a related field is beneficial.
• Ability to commit to the contract duration.

Benefits

• Competitive hourly or daily rate for the contract duration.
• Opportunity to gain experience in the logistics and distribution sector.
• Work in a professional on-site environment.
• Potential for contract extension based on performance and business needs.
• Exposure to procurement operations within a growing company.