Purchasing Assistant

Placements24; Stellenbosch Local Municipality; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Hybrid work model

Competitive benefits

Professional development

Retirement fund

Medical scheme

Job summary

Placements24 is seeking a highly organized Purchasing Assistant to support the procurement team in Paarl. The role involves administrative tasks, order processing, supplier liaison, and coordinating in a hybrid work environment to ensure timely and accurate acquisitions.

You will work closely with purchasing officers, maintain records, monitor stock levels, and assist with reports while communicating effectively with internal stakeholders.

Qualifications

• 1–2 years of experience in administrative or purchasing support.
• High school diploma or equivalent; vocational training is an advantage.
• Proficient in Microsoft Office, especially Excel and Word.
• Excellent organizational and communication skills.
• Ability to manage multiple tasks in a hybrid work setting.

Responsibilities

• Assist in the creation and processing of purchase orders and requisitions.
• Maintain organized records of purchases, supplier information, and contracts.
• Coordinate with suppliers to confirm order details, delivery dates, and resolve queries.
• Provide administrative support, including filing, scheduling, and preparing reports.
• Monitor inventory levels and assist with stock management as needed.
• Facilitate communication between the purchasing department and other internal stakeholders.

Skills

Strong communication

Organizational skills

Education

High school diploma

Tools

Excel

Word

Job description

About the Role

Our client is looking for a highly organized and diligent Purchasing Assistant to provide crucial support to the procurement team in Paarl . This role is essential for the smooth functioning of the supply chain, involving administrative tasks, order processing, and supplier communication. You will work closely with the purchasing officers to ensure timely and accurate acquisition of goods and services, playing a key role in maintaining efficient operations through meticulous administrative support and coordination in a hybrid work environment.

Key Responsibilities

• Assist in the creation and processing of purchase orders and requisitions.
• Maintain organized records of purchases, supplier information, and contracts.
• Coordinate with suppliers to confirm order details, delivery dates, and resolve any queries.
• Provide administrative support, including filing, scheduling, and preparing reports.
• Monitor inventory levels and assist with stock management as needed.
• Facilitate communication between the purchasing department and other internal stakeholders.

Requirements

• High school diploma or equivalent qualification; relevant vocational training is an advantage.
• 1-2 years of experience in an administrative or purchasing support capacity.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Excellent organizational skills and a keen eye for detail.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks efficiently in a hybrid work setting.

Benefits

• Competitive salary and comprehensive employee benefits.
• Hybrid work model offering flexibility.
• Opportunities for learning and professional development in purchasing.
• Supportive team culture and a positive work environment in Paarl .
• Contribution to a retirement fund and medical scheme.