Purchasing Administrator

Placements24; Randburg; Hybrid; ZAR 150,000 - 280,000; Full time

Benefits offered by this job

Hybrid work model

Medical aid and retirement fund

Paid annual leave

Job summary

Placements24 is seeking a detail-oriented Purchasing Administrator in Randburg to support the procurement team. This hybrid role combines in-office and remote work to keep the purchasing process running smoothly.

You will process purchase orders, manage supplier communications, maintain records, and assist buyers with sourcing and tender preparation, while supporting accounts payable with invoice verification.

Qualifications

• High school diploma or equivalent; relevant certificates are advantageous.
• 2-3 years of administrative or purchasing experience.
• Proficiency in MS Office and ERP/procurement software.
• Strong organizational skills and attention to detail.
• Effective communication with suppliers and stakeholders.

Responsibilities

• Process purchase requisitions and generate purchase orders accurately.
• Monitor order status and communicate delays to stakeholders.
• Maintain organized procurement records.
• Liaise with suppliers to confirm order details and obtain documentation.
• Assist buyers with market research and tender preparation.
• Support accounts payable with invoice verification.

Skills

Organizational skills

Attention to detail

Communication skills

Education

High school diploma or equivalent

Certificate or diploma in administration or supply chain

Tools

MS Office (Word, Excel, Outlook)

ERP procurement software

Job description

About the Role

Our client is seeking a detail-oriented and proactive Purchasing Administrator to support their procurement team in Randburg. This role is essential for ensuring the smooth and efficient operation of the purchasing department, handling a variety of administrative and transactional tasks. You will be responsible for processing purchase orders, managing supplier communications, maintaining records, and assisting buyers with sourcing activities. This hybrid role offers flexibility, allowing you to contribute effectively both from the office and remotely, supporting critical supply chain functions.

Key Responsibilities

• Process purchase requisitions and accurately generate purchase orders in the procurement system.
• Monitor order status, track deliveries, and communicate any delays or issues to relevant parties.
• Maintain an organized and up-to-date filing system for all procurement documentation.
• Liaise with suppliers to confirm order details, resolve queries, and obtain necessary documentation.
• Assist buyers with market research, supplier vetting, and preparing tender documents.
• Support the accounts payable team by providing necessary invoice verification and documentation.

Requirements

• High school diploma or equivalent; a certificate or diploma in administration or supply chain is advantageous.
• 2-3 years of experience in an administrative role, preferably within a purchasing or procurement department.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with ERP or procurement software.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Excellent attention to detail and accuracy in data entry and record keeping.
• Good communication and interpersonal skills for effective supplier and internal stakeholder interaction.

Benefits

• Competitive salary and potential for annual increments.
• Hybrid work model offering a blend of office and remote work flexibility.
• Medical aid and retirement fund options.
• Paid annual leave and public holidays.
• A supportive team environment with opportunities to learn and grow within the procurement function.