Project Administrative Coordinator

Placements24; Richards Bay; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Fully remote

Flexible hours

Job summary

Placements24 is seeking a Project Administrative Coordinator for a fully remote role supporting engineering teams on large-scale infrastructure projects. You will manage project records, coordinate meetings, track milestones, and ensure timely communication among stakeholders.

The ideal candidate has proven experience in project administration, strong organization, and proficiency with MS Office and project management tools.

Qualifications

• Proven experience in coordinating multiple projects and administrative support.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative support for multiple concurrent projects, ensuring all documentation is current and organized.
• Coordinate project meetings, including scheduling, agenda preparation, minute-taking, and distribution of action items.
• Maintain project databases and filing systems, both electronic and physical.
• Track project timelines, milestones, and deliverables, reporting any deviations or potential risks.
• Facilitate communication between project managers, team members, and external stakeholders.
• Assist in the preparation of project reports, presentations, and proposals.
• Manage project-related correspondence and ensure timely responses.
• Support the procurement and tracking of project resources and materials.
• Ensure compliance with project administrative procedures and quality standards.
• Assist with onboarding new project team members and managing their administrative needs.

Skills

Project management

Coordination

Communication

Remote work

Problem solving

Tools

MS Office

MS Project

Asana

Job description

About the Role

Our client, a leading engineering firm with significant infrastructure projects, is seeking a dedicated Project Administrative Coordinator to support their teams. This role is essential for ensuring that project documentation, communication, and administrative processes are managed efficiently and accurately. The position is fully remote, allowing you to work from anywhere while contributing to critical projects. The ideal candidate will have a strong background in administrative support, particularly within project-based environments. You will be responsible for maintaining project records, coordinating meetings, tracking progress, and facilitating communication between project stakeholders. This is an excellent opportunity to gain exposure to large-scale projects and to leverage your organizational skills in a dynamic setting. We are looking for a proactive individual who can manage multiple tasks simultaneously and maintain a high level of attention to detail, contributing to the successful delivery of projects for our client near Richards Bay, KwaZulu-Natal, ZA. Your ability to adapt to different project needs and maintain excellent communication will be key to your success in this remote role.

Key Responsibilities

• Provide administrative support for multiple concurrent projects, ensuring all documentation is current and organized.
• Coordinate project meetings, including scheduling, agenda preparation, minute-taking, and distribution of action items.
• Maintain project databases and filing systems, both electronic and physical.
• Track project timelines, milestones, and deliverables, reporting any deviations or potential risks.
• Facilitate communication between project managers, team members, and external stakeholders.
• Assist in the preparation of project reports, presentations, and proposals.
• Manage project-related correspondence and ensure timely responses.
• Support the procurement and tracking of project resources and materials.
• Ensure compliance with project administrative procedures and quality standards.
• Assist with onboarding new project team members and managing their administrative needs.

Requirements

• Proven experience as a Project Administrator, Administrative Coordinator, or similar role.
• Strong understanding of project management principles and methodologies.
• Excellent organizational skills with meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., MS Project, Asana).
• Effective communication and interpersonal skills, capable of interacting professionally with diverse stakeholders.
• Ability to work independently, manage time effectively, and meet deadlines in a remote environment.
• Experience in the engineering or construction industry is highly desirable.
• A proactive approach to problem-solving and task management.
• Ability to handle sensitive project information with confidentiality.
• Based within a reasonable time zone for collaboration with teams in the Richards Bay, KwaZulu-Natal, ZA region.

Benefits

This contract role offers a competitive remuneration package, flexible working hours, and the significant advantage of being fully remote. You'll have the opportunity to work on impactful projects and develop your skills within a supportive professional network. Our client provides excellent project management tools and fosters a collaborative spirit amongst its remote workforce, ensuring you feel connected and valued.