Administrative Assistant - Project Support

Placements24; Pretoria; Remote; ZAR 165,000 - 331,000; Full time

Benefits offered by this job

Flexible remote working arrangement

Access to project management tools and

Potential for contract extension

Work on significant construction proj.

Competitive contractor rate

Job summary

Placements24 is seeking a dedicated Administrative Assistant with a focus on Project Support to join a remote team. The role centers on assisting multiple construction projects in the Pretoria, Gauteng area, coordinating documents, meetings, and stakeholder communications.

You will work with project managers and site teams to maintain records, track timelines, prepare reports, and assist with invoicing and procurement, while ensuring compliance and organized workflows.

Qualifications

• Proven experience in administrative support, preferably for projects.
• Strong understanding of project coordination and documentation.
• Excellent organizational and multitasking abilities with high accuracy.
• Effective written and verbal communication skills for remote work.

Responsibilities

• Provide administrative support to project managers and teams.
• Maintain and organize project documents, permits, and reports.
• Schedule meetings, prepare agendas, take minutes, track actions.
• Coordinate timelines by liaising with departments and vendors.
• Communicate with clients, contractors, and internal teams.

Skills

Administrative experience

Project coordination

MS Office proficiency

Remote work discipline

Tools

Microsoft Office

MS Project

Asana

PowerPoint

Job description

About the Role

Our client, a leading construction and development company, is seeking a dedicated Administrative Assistant with a focus on Project Support to join their team on a remote basis. This role is crucial for ensuring the smooth execution of multiple construction projects by providing essential administrative and logistical assistance. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills, with a proven ability to manage documentation and coordinate with various project stakeholders. You will work closely with project managers and site teams, facilitating information flow and maintaining project records. This is a remote position, allowing you to contribute from anywhere, but with a focus on supporting projects located in and around Pretoria, Gauteng, ZA . We are looking for a self-motivated individual who can thrive in a dynamic, project-driven environment and deliver exceptional support.

Key Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Maintain and organize project documentation, including plans, reports, permits, and correspondence.
• Schedule project meetings, prepare agendas, take minutes, and track action items.
• Assist in managing project timelines and deadlines by coordinating with different departments.
• Coordinate communication between project stakeholders, including clients, contractors, and internal teams.
• Prepare project-related reports and presentations as required.
• Manage and track project expenses and assist with invoicing processes.
• Ensure compliance with company policies and project-specific regulations.
• Maintain updated contact lists and databases for project personnel and vendors.
• Facilitate the procurement of materials and services for projects as directed.

Requirements

• Proven experience as an Administrative Assistant, preferably in a project support or construction-related environment.
• Strong understanding of project management principles and documentation.
• Excellent organizational and multitasking skills with a high level of accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software (e.g., MS Project, Asana).
• Effective written and verbal communication skills.
• Ability to work independently, manage time effectively, and meet deadlines in a remote setting.
• Proactive attitude and problem-solving capabilities.
• Familiarity with construction processes and terminology is a plus.
• Experience supporting projects in the Pretoria, Gauteng, ZA region is advantageous.
• A reliable internet connection and a suitable remote workspace.

Benefits

• Competitive contractor rate.
• Flexible remote working arrangement.
• Opportunity to work on significant construction projects.
• Gain valuable experience in project administration.
• Supportive team environment with regular virtual check-ins.
• Access to project management tools and resources.
• Potential for contract extension based on performance and project needs.
• Develop specialized skills in construction project support.
• Work from home and contribute to impactful projects.
• Be part of a company known for its quality and efficiency.