Project Administrative Coordinator

Placements24; Randfontein; Hybrid; ZAR 165,000 - 248,000; Full time

Benefits offered by this job

Competitive contractor rate based on经验

Hybrid work arrangement

Diverse and impactful projects

Contract extension or permanent role

Job summary

Placements24 is seeking a Project Administrative Coordinator for its Rustenburg operations. The role supports project managers by handling documentation, scheduling, resource coordination, and stakeholder communications in a dynamic environment.

The ideal candidate will be highly organized, detail-oriented, and able to thrive in a fast-paced project setting. A relevant qualification in Administration or Project Management is advantageous, with a flexible hybrid work arrangement.

Qualifications

• Experience supporting projects and project teams in a fast-paced environment.
• Proficiency with MS Office and project management tools.
• Strong written and verbal communication skills; detail-oriented and organized.
• Ability to manage multiple projects and priorities independently.

Responsibilities

• Provide comprehensive administrative support to project managers and teams.
• Manage project documentation and ensure version control.
• Schedule meetings, prepare agendas, take minutes, track actions.
• Assist with resource allocation and material/equipment availability.
• Facilitate communication among stakeholders including clients and vendors.
• Prepare status reports and presentations as required.
• Maintain filing systems (electronic and physical).
• Track timelines, budgets, and milestones; coordinate travel when needed.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Education

Administration qualification

PM qualification

Tools

MS Project

Asana

Jira

Microsoft Excel

Job description

About the Role

Our client, a dynamic engineering firm renowned for its innovative projects, is seeking a highly organized and detail-oriented Project Administrative Coordinator for their operations in Rustenburg, North West . This crucial role will support project managers and teams by ensuring all administrative aspects of ongoing projects are managed efficiently and effectively. You will be responsible for document control, scheduling, resource coordination, and facilitating communication among project stakeholders. The ideal candidate will possess excellent organizational skills, a proactive attitude, and the ability to thrive in a fast-paced project environment. This is a fantastic opportunity to contribute to significant projects and gain valuable experience within a reputable company located in Rustenburg, North West .

Key Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Manage project documentation, including project plans, reports, meeting minutes, and technical drawings, ensuring accurate filing and version control.
• Schedule and coordinate project meetings, prepare agendas, take minutes, and track action items.
• Assist with resource allocation and tracking, ensuring timely availability of materials and equipment.
• Facilitate communication between project team members, clients, and external stakeholders.
• Prepare project status reports and presentations as required.
• Manage project-related correspondence and maintain organized electronic and physical filing systems.
• Assist in the tracking of project timelines, budgets, and milestones.
• Coordinate travel arrangements and accommodation for project personnel as needed.Ensure compliance with project administrative procedures and company policies.

Requirements

• Proven experience as a Project Administrator, Administrative Coordinator, or in a similar role supporting projects.
• Strong understanding of project management principles and methodologies.
• Excellent organizational skills, with a keen eye for detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., MS Project, Asana, Jira).
• Strong written and verbal communication skills.
• Ability to multitask, prioritize effectively, and manage multiple projects simultaneously.
• Proactive problem-solver with a methodical approach to tasks.
• Experience with document control and records management systems.
• Ability to work effectively both independently and as part of a team.
• A relevant qualification in Administration or Project Management is advantageous.

Benefits

• Competitive contractor rate based on experience and expertise.
• Opportunity to work on diverse and impactful projects in Rustenburg, North West .
• Flexible hybrid work arrangement.
• Exposure to a professional and collaborative project environment.
• Potential for contract extension or conversion to a permanent role based on performance.
• Gain valuable experience in project administration within a leading industry firm.