Project Administrator

Placements24; Richards Bay; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work arrangement

Professional development opportunities

Leave and standard employee benefits

Opportunity to work on significant RSY

Job summary

Placements24 is seeking a Project Administrator in Richards Bay, KwaZulu-Natal for a hybrid role combining on-site project support with remote administration. You will help plan and monitor projects, manage contracts and reports, and prepare meetings and minutes to keep work on schedule.

Ideal candidates bring strong organizational and communication skills, experience with PM software, and a meticulous eye for detail—plus the ability to handle multiple priorities in a demanding environment.

Qualifications

• Previous experience as a Project Administrator or in a similar role, preferably in the construction or engineering sector.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management software is advantageous.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• High attention to detail and accuracy in record-keeping.
• Experience in managing hybrid work arrangements.
• Understanding of project management principles.
• Professional demeanor and strong problem-solving skills.

Responsibilities

• Assist project managers in planning, executing, and monitoring projects.
• Manage project documentation, including contracts, reports, and correspondence.
• Coordinate project meetings, prepare agendas, and record minutes.
• Track project timelines, milestones, and deliverables.
• Liaise with project team members, stakeholders, and vendors.
• Maintain project files and databases, ensuring accuracy and accessibility.
• Process invoices and manage project-related expenses.
• Assist in the preparation of project status reports.
• Facilitate communication among project stakeholders.
• Ensure adherence to project management methodologies and company policies.

Skills

MS Office proficiency

Time management

Communication skills

Independence & teamwork

Problem-solving

Tools

Microsoft Office Suite

Project management software

Job description

About the Role

Our client, a prominent construction and engineering firm operating in Richards Bay, KwaZulu-Natal , is seeking a skilled Project Administrator. This hybrid role offers a mix of on-site project support and remote administrative duties, providing a flexible working arrangement. The successful candidate will be instrumental in supporting project managers by overseeing project documentation, coordinating schedules, and ensuring smooth project execution. We are looking for an organized, proactive individual with excellent communication skills and a strong understanding of project lifecycles. The ideal candidate will possess a keen eye for detail and the ability to manage multiple priorities in a demanding environment. Your role will be critical in ensuring that projects are delivered on time and within budget through effective administrative support. We expect a dedicated professional who can contribute to the success of our major projects.

Key Responsibilities

• Assist project managers in planning, executing, and monitoring projects.
• Manage project documentation, including contracts, reports, and correspondence.
• Coordinate project meetings, prepare agendas, and record minutes.
• Track project timelines, milestones, and deliverables.
• Liaise with project team members, stakeholders, and vendors.
• Maintain project files and databases, ensuring accuracy and accessibility.
• Process invoices and manage project-related expenses.
• Assist in the preparation of project status reports.
• Facilitate communication among project stakeholders.
• Ensure adherence to project management methodologies and company policies.

Requirements

• Previous experience as a Project Administrator or in a similar role, preferably in the construction or engineering sector.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management software is advantageous.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• High attention to detail and accuracy in record-keeping.
• Experience in managing hybrid work arrangements.
• Understanding of project management principles.
• Professional demeanor and strong problem-solving skills.

Benefits

• Annual salary of ZAR .
• Hybrid work arrangement offering flexibility.
• Opportunity to work on significant projects within the Richards Bay region.
• Professional development and training opportunities.
• Contribution to a dynamic team environment.
• Standard employee benefits and leave policies.