Project Administrative Coordinator

Placements24; Midrand; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Remote work from home

Flexible schedule

Diverse engineering projects

Professional growth opportunities

Competitive remuneration

Job summary

Placements24 is seeking a highly organized Project Administrative Coordinator for a remote position with an engineering consultancy. You will support project managers and teams by handling documentation, coordinating meetings, and tracking progress in a virtual environment.

The role requires excellent communication and time management, with responsibilities including proposals, contracts, reports, meeting minutes, invoices, and expenses, while ensuring adherence to project protocols and

Qualifications

• Experience in a project administration or coordination role, preferably within engineering/consulting.
• Understanding of project management lifecycles and methodologies.
• Ability to work independently in a remote setting with minimal supervision.
• Excellent written and verbal communication with high attention to detail.
• Bachelor's degree in Business Administration, Project Management, or related field preferred.

Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Manage project documentation: proposals, contracts, reports, meeting minutes.
• Coordinate and schedule project meetings using virtual tools.
• Track project progress, milestones, action items; ensure timely updates.
• Assist with resource allocation and management for project teams.
• Maintain project calendars and timelines; inform stakeholders of deadlines.
• Facilitate communication between project team members, clients, and stakeholders.
• Process project-related invoices, expenses, and purchase orders.
• Ensure adherence to project management methodologies and company policies.

Skills

Organizational skills

Time management

Communication skills

Remote collaboration

Proactive problem solving

Education

Bachelor's degree in Business Administration or Project Management

Tools

MS Office

MS Project

Asana

Trello

Job description

About the Role

Our client, a leading engineering consultancy firm, is seeking a highly organized and proactive Project Administrative Coordinator for a remote position. This role is critical in supporting project managers and teams by ensuring all administrative aspects of projects run smoothly and efficiently. The ideal candidate will possess excellent communication, organizational, and multitasking skills, with a proven ability to manage documentation, track project progress, and facilitate team collaboration in a virtual environment. You will play a key role in maintaining project timelines, managing project resources, and ensuring compliance with project protocols. This is an exciting opportunity for a self-motivated individual to contribute to significant engineering projects from a remote location, gaining valuable experience in project management support.

Key Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Manage project documentation, including proposals, contracts, reports, and meeting minutes.
• Coordinate and schedule project meetings, both internal and external, utilizing virtual collaboration tools.
• Track project progress, milestones, and action items, ensuring timely updates and follow-ups.
• Assist with resource allocation and management for project teams.
• Maintain project calendars and timelines, ensuring all stakeholders are informed of upcoming deadlines.
• Facilitate communication between project team members, clients, and other stakeholders.
• Process project-related invoices, expenses, and purchase orders.
• Ensure adherence to project management methodologies and company policies.

Requirements

• Previous experience in a project administration or coordination role, ideally within an engineering or consulting environment.
• Strong understanding of project management principles and lifecycles.
• Excellent organizational and time-management skills, with the ability to manage multiple projects simultaneously in remote setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., MS Project, Asana, Trello) is essential.
• Superior written and verbal communication skills, with a high level of accuracy and attention to detail.
• Ability to work independently, proactively identify issues, and provide solutions in a remote capacity.
• Strong interpersonal skills and the ability to foster effective collaboration among team members.
• A relevant qualification in Business Administration, Project Management, or a related field is preferred.

Benefits

• This remote contractor role offers a competitive remuneration package.
• You will have the flexibility to work from home, enjoying a great work-life balance.
• This is a fantastic opportunity to work on diverse and impactful engineering projects with a reputable firm.
• Gain valuable experience in project coordination and remote team management.
• Join a company that values efficiency, collaboration, and professional growth.
• This role is perfect for a dedicated administrative professional seeking a challenging and flexible project-focused position.