Project Administrative Assistant - WhatJobs Direct (Sandton)

Placements24; Sandton; Hybrid; ZAR 240,000 - 420,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Dynamic organization culture

Job summary

WhatJobs Direct in Sandton, Gauteng, ZA is seeking a proactive Project Administrative Assistant to support project managers and teams with comprehensive admin and coordination services in a hybrid role. The ideal candidate has excellent multitasking, strong written and verbal communication, and meticulous project documentation, with familiarity in Asana, Trello, MS Project and MS Office.

This position offers a collaborative environment, with in-office and remote work flexibility, and

Qualifications

• Proven experience as Project Administrative Assistant or similar project support role.
• Proficiency in project management tools (Asana, Trello, MS Project) is highly desirable.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication abilities.
• Experience with hybrid work models and virtual collaboration tools.
• Ability to work independently and collaboratively within a project team.
• High attention to detail and commitment to accuracy.
• Familiarity with Sandton business landscape is advantageous.
• CAPM certification or administration credentials are a plus.

Responsibilities

• Provide administrative support to project managers and project teams.
• Assist in development and maintenance of project plans and schedules.
• Coordinate project meetings, including scheduling, agendas, and minutes.
• Manage and organize project documentation with version control.
• Track progress, deadlines, and deliverables, reporting deviations.
• Facilitate communication among team members, stakeholders, and vendors.
• Assist with resource allocation and budget tracking for projects.
• Handle project-related correspondence and inquiries.
• Support procurement process for project needs.
• Contribute to project closure activities and archival of docs.

Skills

Project coordination

Communication skills

Multitasking

Hybrid work experience

Education

CAPM certification

Tools

Asana

Trello

MS Project

Microsoft Office

Job description

About the Role

Our client, WhatJobs Direct , is seeking a proactive and highly organized Project Administrative Assistant to join their team in Sandton, Gauteng, ZA . This hybrid role is essential for supporting project managers and teams by providing comprehensive administrative and coordination services. The ideal candidate will possess excellent multitasking capabilities, strong communication skills, and a meticulous approach to managing project documentation and timelines. You will play a key role in ensuring projects run smoothly, efficiently, and on schedule, blending in-office presence with remote flexibility.

Key Responsibilities

• Provide administrative support to project managers and project teams.
• Assist in the development and maintenance of project plans and schedules.
• Coordinate project meetings, including scheduling, preparing agendas, and documenting minutes.
• Manage and organize project-related documentation, ensuring easy access and version control.
• Track project progress, deadlines, and deliverables, reporting any deviations.
• Facilitate communication among project team members, stakeholders, and vendors.
• Assist with resource allocation and budget tracking for projects.
• Handle project-related correspondence and inquiries.
• Support the procurement process for project-specific needs.
• Contribute to project closure activities and documentation archiving.

Requirements

• Proven experience as a Project Administrative Assistant or in a similar project support role.
• Proficiency in project management software and tools (e.g., Asana, Trello, MS Project) is highly desirable.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication abilities.
• Experience with hybrid work models and virtual collaboration tools.
• Ability to work independently and collaboratively within a project team environment.
• High attention to detail and commitment to accuracy.
• Familiarity with the Sandton, Gauteng, ZA business landscape is advantageous.
• Relevant certifications in project management (e.g., CAPM) or administration are a plus.

Benefits

This contractor position offers a competitive remuneration package and the opportunity to work on exciting projects within a dynamic organization. Our client provides a supportive and collaborative work environment, offering chances for professional development and skill enhancement. The hybrid nature of this role allows for a flexible work-life balance. Be a key contributor to successful project delivery with WhatJobs Direct in Sandton, Gauteng, ZA.