Administrative Assistant - Projects

Placements24; Mbombela (Nelspruit); On-site; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Paid time off

Professional development opportunities

Job summary

Placements24 in Nelspruit, Mpumalanga, seeks an Administrative Assistant to support the project management team with documentation, scheduling, and general coordination. The role requires strong organization and communication skills and a reliable, proactive mindset.

You will work closely with project managers and engineers, handling invoicing, travel arrangements, and maintaining project records to ensure timely project progression.

Qualifications

• Previous experience as an Administrative Assistant, preferably in a project-oriented environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Provide administrative support to project managers and project teams.
• Assist with the preparation and distribution of project documentation, reports, and plans.
• Schedule project meetings, prepare agendas, and take minutes.
• Maintain project files and databases, ensuring accuracy and completeness.
• Coordinate project logistics, including travel arrangements and resource scheduling.
• Track project progress and assist in managing timelines.
• Handle project-related correspondence and communication.
• Assist with invoicing and expense tracking for projects.
• Support the onboarding of new project team members.
• Ensure compliance with project administrative standards.

Skills

MS Office

Organizational skills

Communication

Multitasking

Teamwork

Education

High school diploma

Tools

Microsoft Project

Job description

About the Role

Our client is seeking a proactive and organized Administrative Assistant to support their project management team in Nelspruit, Mpumalanga . This role is crucial for ensuring the smooth execution of various projects by providing essential administrative and logistical support. The ideal candidate will be detail-oriented, possess excellent communication skills, and be adept at managing multiple tasks simultaneously. You will work closely with project managers, engineers, and other team members, assisting with documentation, scheduling, and general project coordination. This is an excellent opportunity for an individual looking to gain valuable experience in project administration within a dynamic and growing industry. The position requires a consistent presence in the office to facilitate team collaboration and ensure timely support for project-related activities.

Key Responsibilities

• Provide administrative support to project managers and project teams.
• Assist with the preparation and distribution of project documentation, reports, and plans.
• Schedule project meetings, prepare agendas, and take minutes.
• Maintain project files and databases, ensuring accuracy and completeness.
• Coordinate project logistics, including travel arrangements and resource scheduling.
• Track project progress and assist in managing timelines.
• Handle project-related correspondence and communication.
• Assist with invoicing and expense tracking for projects.
• Support the onboarding of new project team members.
• Ensure compliance with project administrative standards.

Requirements

• Previous experience as an Administrative Assistant, preferably in a project-oriented environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively in a fast-paced setting.
• Detail-oriented with a high level of accuracy.
• Ability to work independently and as part of a team.
• Experience with project management software is a plus.
• High school diploma required; further administrative training is an advantage.
• Reliability and a proactive attitude.

Benefits

• This role offers a competitive salary and a comprehensive benefits package.
• Employees receive access to health insurance, paid time off, and opportunities for professional development and training.
• You will gain valuable experience supporting diverse projects.
• The company fosters a collaborative and supportive work environment.
• Opportunities for career advancement exist within the organization.
• Be part of a team that is driving innovation and success.