Administrative Assistant - Project Development

Placements24; Mossel Bay; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Remote work

Flexible schedule

Professional development opportunities

Collaborative virtual team culture

Job summary

Placements24 is seeking a proactive Administrative Assistant to support a project development team in a fully remote role across South Africa. You will organize documentation, coordinate communications, and manage administrative workflows for diverse projects, including Mossel Bay initiatives.

The ideal candidate is tech-savvy, highly organized, and capable of working independently with strong written and verbal communication skills in a remote environment.

Qualifications

• Proven experience as Administrative Assistant or similar project support.
• Excellent organizational and time management skills for remote work.
• Proficient in MS Office and cloud-based collaboration tools.
• Strong written and verbal communication for virtual interaction.
• Experience with project management software (Asana, Trello, Monday).
• Ability to work independently and meet deadlines remotely.
• Proactive problem-solving and attention to detail.

Responsibilities

• Provide comprehensive administrative support to the project development team, managing tasks remotely.
• Organize and maintain project documentation, including reports, plans, and correspondence, using cloud-based systems.
• Coordinate virtual meetings, prepare agendas, and distribute minutes to project stakeholders.
• Manage project-related communication, ensuring timely dissemination of information.
• Assist in tracking project timelines, milestones, and deliverables.
• Process invoices, expense reports, and other financial documentation related to projects.
• Conduct online research and compile information relevant to project planning and execution.
• Maintain and update project management software and databases.
• Prepare presentations and reports for project reviews and stakeholder updates.
• Ensure efficient administrative processes are followed for all project-related activities.
• Liaise with internal teams and external partners as needed to facilitate project progress.

Skills

Administrative support

Organizational skills

Time management

Written & verbal communication

Independence/self-motivation

Tools

Google Workspace

Microsoft Teams

Trello

Asana

Monday.com

Excel

PowerPoint

Job description

About the Role

Our client, a forward-thinking company focused on sustainable development projects, is looking for a motivated Administrative Assistant to support their project development team. This fully remote position allows you to contribute from anywhere within South Africa, offering unparalleled flexibility. You will play a key role in organizing project documentation, coordinating communications, and managing administrative workflows for our diverse portfolio of projects. This is an excellent opportunity for an organized and tech-savvy individual to gain experience in project management support within a growing industry. We seek a self-starter who is comfortable working independently and maintaining high levels of productivity in a remote setting. Your contribution will be vital to the success of our initiatives in areas like Mossel Bay and beyond.

Key Responsibilities

• Provide comprehensive administrative support to the project development team, managing tasks remotely.
• Organize and maintain project documentation, including reports, plans, and correspondence, using cloud-based systems.
• Coordinate virtual meetings, prepare agendas, and distribute minutes to project stakeholders.
• Manage project-related communication, ensuring timely dissemination of information.
• Assist in tracking project timelines, milestones, and deliverables.
• Process invoices, expense reports, and other financial documentation related to projects.
• Conduct online research and compile information relevant to project planning and execution.
• Maintain and update project management software and databases.
• Prepare presentations and reports for project reviews and stakeholder updates.
• Ensure efficient administrative processes are followed for all project-related activities.
• Liaise with internal teams and external partners as needed to facilitate project progress.

Requirements

• Proven experience as an Administrative Assistant or in a similar project support role.
• Excellent organizational and time management skills, crucial for remote work.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud-based collaboration tools (e.g., Google Workspace, Microsoft Teams).
• Strong written and verbal communication skills, suitable for virtual interaction.
• Experience with project management software (e.g., Asana, Trello, Monday.com) is highly desirable.
• Ability to work independently, manage your own workload, and meet deadlines effectively in a remote environment.
• A proactive approach to problem-solving and a keen attention to detail.
• A dedicated workspace with reliable internet connectivity.
• Familiarity with project development cycles is a plus.
• Located within South Africa to facilitate potential occasional site visits if required for projects in areas like Mossel Bay.

Benefits

• As a fully remote employee, you will enjoy the flexibility of working from home.
• Our client offers a competitive salary package, opportunities for professional development in project management, and exposure to impactful development projects.
• We foster a collaborative and supportive virtual work culture.
• This role provides significant autonomy and the chance to make a real contribution to sustainable initiatives.