Administrative Project Coordinator

Placements24; Rustenburg; Hybrid; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Hybrid work

Job summary

Placements24's client in Rustenburg seeks an Administrative Project Coordinator to support project managers, manage documentation, schedule meetings, and help maintain timelines.

You will coordinate logistics, track milestones, prepare status reports, and ensure accurate filing. A hybrid work arrangement combines office collaboration in Rustenburg with remote flexibility.

Candidates should have strong communication, organization, and familiarity with MS Office; a PM certification is a plus.

Qualifications

• Experience in an administrative role, preferably in a PM environment.
• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication.
• Familiarity with PM software is a plus.
• Ability to manage multiple tasks in a fast-paced setting.
• Certification in administration or PM is a plus.

Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Assist in the planning, execution, and monitoring of project activities.
• Maintain project documentation, including contracts, reports, and meeting minutes, ensuring accuracy and completeness.
• Schedule project-related meetings, prepare agendas, and distribute minutes.
• Track project timelines and milestones, flagging any potential delays or issues.
• Coordinate project logistics, including resource allocation and travel arrangements.
• Communicate with project stakeholders, both internal and external, to provide updates and gather information.
• Manage project-related correspondence and ensure timely responses.
• Assist in the preparation of project status reports and presentations.
• Maintain project filing systems, ensuring easy access to all relevant documents in Rustenburg.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Proactive

Collaboration

Understanding of project lifecycles

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

About the Role

Our client, a growing engineering consultancy firm based in Rustenburg, North West , is actively seeking a dedicated and meticulous Administrative Project Coordinator. This role is crucial for supporting project managers and ensuring the seamless execution of administrative tasks across various projects. The ideal candidate will possess strong organizational skills, an aptitude for managing project documentation, and excellent communication abilities. You will be instrumental in facilitating project workflows, maintaining project timelines, and ensuring all administrative aspects are handled efficiently and accurately. This is a fantastic opportunity to join a forward-thinking company in the heart of Rustenburg and contribute to impactful projects.

Key Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Assist in the planning, execution, and monitoring of project activities.
• Maintain project documentation, including contracts, reports, and meeting minutes, ensuring accuracy and completeness.
• Schedule project-related meetings, prepare agendas, and distribute minutes.
• Track project timelines and milestones, flagging any potential delays or issues.
• Coordinate project logistics, including resource allocation and travel arrangements.
• Communicate with project stakeholders, both internal and external, to provide updates and gather information.
• Manage project-related correspondence and ensure timely responses.
• Assist in the preparation of project status reports and presentations.
• Maintain project filing systems, ensuring easy access to all relevant documents in Rustenburg.

Requirements

• Previous experience in an administrative role, preferably within a project management environment.
• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management software is an advantage.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced setting.
• Proactive and self-motivated with a strong work ethic.
• Ability to work collaboratively with diverse teams.
• Understanding of project lifecycles is beneficial.
• A relevant administrative or project management certification is a plus.

Benefits

Our client offers a competitive salary, complemented by a comprehensive benefits package including medical aid and a provident fund. This position offers a hybrid work arrangement, blending office-based collaboration in Rustenburg with the flexibility of remote work. We are committed to employee growth and provide opportunities for professional development and training. Join a supportive team dedicated to excellence in project delivery.