Administrative Coordinator - Project Support

Placements24; Benoni; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Competitive salary package

Hybrid work model with flexibility

Professional development opportunities

Team environment in Benoni

Leave provisions and benefits

Job summary

Placements24 in Benoni, Gauteng is seeking an Administrative Coordinator to provide dedicated project support, helping to plan and execute multiple initiatives. The role emphasizes organization, communication, and proactive administrative management in a collaborative environment.

The position offers a hybrid work arrangement, blending in-office collaboration with remote work flexibility, opportunities for professional development, and exposure to diverse projects with internal stakeholders and

Qualifications

• High school diploma or equivalent; PM/Administration qualification advantageous.
• 3+ years in an administrative role with project support experience preferred.
• Proficient with Microsoft Office (Word/Excel/PowerPoint/Outlook).
• Familiarity with project management software (MS Project, Asana, Trello) is a plus.
• Strong organizational, written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to project managers and teams.
• Develop and maintain project schedules, timelines, and documentation.
• Coordinate project meetings: scheduling, agendas, minutes.
• Track project progress and upkeep of administrative tasks.
• Manage project-related correspondence and communications flow.
• Organize and maintain project files, records, databases.
• Assist in preparing project reports and presentations.
• Coordinate logistics for events, workshops, site visits.
• Liaise with internal departments and external vendors as needed.
• Support budget tracking and expense management for projects.

Skills

Coordination

Communication

Office Suite

PM Software

Documentation

Time management

Teamwork

Detail-oriented

Education

High school diploma

PM/Admin qualification

Tools

MS Project

Asana

Trello

Job description

About the Role

Our client is seeking a dynamic and detail-oriented Administrative Coordinator to provide dedicated project support in Benoni, Gauteng . This role is integral to the successful planning and execution of various projects, requiring a proactive approach to managing administrative tasks, coordinating project timelines, and facilitating communication between project stakeholders. The ideal candidate will possess strong organizational skills, a keen eye for detail, and the ability to work effectively in a collaborative environment. This is an excellent opportunity for an individual looking to contribute to impactful projects within a reputable organization. The hybrid work arrangement offers a flexible approach, blending essential office collaboration with remote work flexibility. We are seeking a team player who is adaptable and committed to ensuring project success through efficient administrative management.

Key Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Assist in the development and maintenance of project schedules, timelines, and documentation.
• Coordinate project meetings, including scheduling, preparing agendas, and taking minutes.
• Track project progress and ensure all administrative aspects are up-to-date.
• Manage project-related correspondence and communication flow.
• Organize and maintain project files, records, and databases.
• Assist with the preparation of project reports and presentations.
• Coordinate logistics for project-related events, workshops, and site visits.
• Liaise with internal departments and external vendors as required for project support.
• Support budget tracking and expense management for assigned projects.

Requirements

• High school diploma or equivalent; a qualification in Project Management or Administration is advantageous.
• Minimum of 3 years of experience in an administrative role, with specific experience in project support being a significant advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management software (e.g., MS Project, Asana, Trello) is a plus.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work effectively both independently and as part of a project team.
• Proactive attitude and problem-solving capabilities.
• Adaptability to a hybrid work environment.

Benefits

• Competitive salary package.
• Hybrid work model offering flexibility.
• Opportunities for professional development and project exposure.
• Collaborative and supportive team environment in Benoni, Gauteng.
• Participation in diverse and exciting projects.
• Standard company benefits and leave provisions.
• Potential for performance-based incentives.