Administrative Assistant - Project Management Support

Placements24; Polokwane; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Work-life balance

Job summary

WhatJobs Direct is seeking an Administrative Assistant to provide crucial support to its Project Management office in Polokwane. This hybrid role blends in-office collaboration with remote work, handling scheduling, document management, and communications coordination to keep projects on track.

The ideal candidate is detail-oriented with strong written and verbal communication skills, capable of juggling multiple tasks in a fast-paced, project-driven environment.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication.

Responsibilities

• Provide administrative support to project managers and project teams.
• Schedule project meetings, prepare agendas, and take minutes.
• Manage project documentation, ensuring accurate and up-to-date filing.
• Coordinate project-related communications and correspondence.
• Track project deadlines and assist in monitoring progress.
• Assist with the preparation of project reports and presentations.
• Maintain project calendars and coordinate team activities.
• Manage project-related logistics, such as resource scheduling and travel arrangements.
• Assist with data entry and maintaining project databases.
• Ensure adherence to project administrative standards and company policies.

Skills

MS Office

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Project management software

Tools

MS Project

Job description

About the Role

Our client, WhatJobs Direct, is seeking a highly organized and proactive Administrative Assistant to provide crucial support to their Project Management office. This role is based in Polokwane and offers a hybrid working model, blending essential in-office collaboration with the flexibility of remote work. You will be responsible for a wide range of administrative tasks that facilitate the smooth execution of projects, including scheduling, document management, and communication coordination. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a dynamic, project-driven environment. If you are looking to apply your administrative expertise to support exciting projects in Polokwane , this hybrid opportunity is an excellent fit for your career aspirations.

Key Responsibilities

• Provide administrative support to project managers and project teams.
• Schedule project meetings, prepare agendas, and take minutes.
• Manage project documentation, ensuring accurate and up‑to‑date filing.
• Coordinate project-related communications and correspondence.
• Track project deadlines and assist in monitoring progress.
• Assist with the preparation of project reports and presentations.
• Maintain project calendars and coordinate team activities.
• Manage project-related logistics, such as resource scheduling and travel arrangements (if applicable).
• Assist with data entry and maintaining project databases.
• Ensure adherence to project administrative standards and company policies.

Requirements

• Previous experience as an Administrative Assistant, ideally supporting project management functions.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time‑management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively in a dynamic environment.
• Experience with project management software is a plus.
• A keen eye for detail and commitment to accuracy.
• Ability to work effectively both independently and collaboratively in a hybrid setting.
• Must be able to commute to the Polokwane office for designated days.
• Proactive problem‑solving attitude.

Benefits

• This role offers a competitive salary and the flexibility of a hybrid work arrangement, promoting a healthy work-life balance.
• You will have the opportunity to work on diverse and engaging projects within a supportive team environment in Polokwane .
• Our client provides opportunities for professional development and growth, allowing you to enhance your skills in project administration.
• You will gain valuable experience and contribute significantly to project success.
• Join our client and build a rewarding career in project support.