Procurement Administrator

Placements24; Soweto; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Provident fund

Paid annual leave

Job summary

Placements24 in Soweto is seeking a detail-driven Procurement Administrator to support the purchasing team. The role focuses on processing purchase orders, maintaining supplier records, and coordinating with internal departments and vendors to keep procurement running smoothly.

The ideal candidate has 1–2 years in an administrative role, strong Excel skills, and a proactive, independent work style. Residency in Soweto or nearby is preferred, with a clear path for training and career growth

Qualifications

• 1–2 years of experience in an administrative role with exposure to purchasing or procurement processes.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office, especially Excel and Word.

Responsibilities

• Process purchase requisitions and generate purchase orders.
• Coordinate with suppliers on order details, pricing, and delivery schedules.
• Maintain supplier database with accurate contact and contract information.
• Assist in obtaining and comparing quotations from potential suppliers.
• Track status of outstanding orders and follow up on deliveries.
• Serve as a point of contact for internal inquiries regarding orders and procurement status.
• Organize filing systems for procurement documents.
• Help resolve discrepancies related to invoices, POs, and received goods.
• Support senior procurement staff with data entry and reports.
• Ensure adherence to purchasing policies and procedures.

Skills

Organizational skills

Attention to detail

Communication

Multitasking

Problem-solving

Education

High School Diploma

Administration certificate

Procurement certificate

Tools

Microsoft Office

ERP systems

Job description

About the Role

Our client, a prominent organization operating within the logistics sector, is seeking a diligent and organized Procurement Administrator to support their purchasing department in Soweto, Gauteng. This role is essential for maintaining the smooth and efficient flow of procurement operations, ensuring that all necessary goods and services are acquired promptly and within budget. The Procurement Administrator will be responsible for a range of administrative tasks, including processing purchase orders, managing supplier documentation, and liaising with both internal departments and external vendors. The ideal candidate will have a keen eye for detail, excellent organizational skills, and a proactive approach to problem-solving. This is an excellent opportunity for an individual looking to establish a career in procurement within a supportive and dynamic environment in Soweto.

Key Responsibilities

• Process purchase requisitions and accurately generate purchase orders.
• Coordinate with suppliers to confirm order details, pricing, and delivery schedules.
• Maintain and update the supplier database with accurate contact and contract information.
• Assist in obtaining and comparing quotations from potential suppliers.
• Track the status of outstanding orders and proactively follow up on deliveries.
• Serve as a point of contact for internal inquiries regarding purchase orders and procurement status.
• Organize and maintain systematic filing systems for all procurement-related documents.
• Help resolve discrepancies related to invoices, purchase orders, and received goods.
• Support senior procurement staff with data entry, report generation, and administrative tasks.
• Ensure adherence to company purchasing policies and procedures in all activities.

Requirements

• High School Diploma or equivalent qualification; a relevant certificate in Administration or Procurement is beneficial.
• 1-2 years of experience in an administrative role, with exposure to purchasing or procurement processes.
• Exceptional organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks effectively and prioritize workload in a busy office.
• Experience with ERP systems or procurement software is an advantage.
• A proactive attitude and the capacity to work both independently and collaboratively within a team.
• Residency or willingness to commute to Soweto, Gauteng.

Benefits

• Competitive salary package commensurate with experience.
• Opportunities for on-the-job training and skill development.
• A stable work environment within a reputable company.
• Contribution to a provident fund.
• Paid annual leave.