Procurement Administrator - No Remote

Placements24; Soweto; Remote; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Provident fund

Overtime pay

Professional development

Job summary

Placements24 in Soweto, Gauteng, is seeking a meticulous Procurement Administrator to join the on-site operations team. You will process purchase orders, maintain procurement records, manage supplier communications, and support purchasing administration with precision.

This role emphasizes organization, attention to detail, and proficiency with MS Office and ERP systems, with the opportunity to contribute to efficient supply chain activities within a large logistics company.

Qualifications

• High school diploma or equivalent, administration/logistics/supply chain qualification is advantageous.
• 1–3 years in administrative, clerical or purchasing support roles.
• Proficient with Microsoft Office; ERP familiarity is an asset.

Responsibilities

• Process purchase requisitions and create purchase orders in the ERP system.
• Maintain organized procurement files, contracts, invoices and delivery notes.
• Communicate with suppliers to confirm orders and delivery times.
• Verify invoices against POs and delivery confirmations.
• Update supplier master data and product catalogues in procurement system.
• Track outstanding orders and follow up for timely delivery.
• Coordinate with warehousing and finance to support operations.
• Provide administrative support including meetings and reports.
• Ensure compliance with purchasing policies and ethical standards.
• Assist in managing petty cash and record-keeping for procurement.

Skills

MS Office

Excel

Word

ERP systems

Organizational skills

Attention to detail

Written & verbal communication

Time management

Education

High School Diploma

Certificate/Diploma in Administration, Logistics or Supply Chain

Tools

ERP systems

Job description

About the Role

Our client, a major player in the logistics and supply chain industry, is looking for a meticulous and proactive Procurement Administrator to join their operations team in Soweto, Gauteng . This role is strictly on-site, requiring the successful candidate to be present at the office location. The Procurement Administrator will be responsible for the efficient processing of purchase orders, maintaining accurate procurement records, managing supplier communications, and ensuring that all administrative aspects of the purchasing function are handled with precision. This is an excellent opportunity for an organized individual with strong administrative skills and a foundational understanding of procurement processes to contribute to a vital sector. Join a dedicated team focused on operational excellence within a key economic hub.

Key Responsibilities

• Process purchase requisitions and generate purchase orders in the company's ERP system.
• Maintain organized and up-to-date procurement files, including contracts, invoices, and delivery notes.
• Communicate effectively with suppliers to confirm order details, delivery times, and to address basic inquiries.
• Verify the accuracy of invoices against purchase orders and delivery confirmations before processing.
• Update and maintain supplier master data and product catalogues within the procurement system.
• Assist in tracking the status of outstanding orders and proactively follow up to ensure timely delivery.
• Coordinate with internal departments, such as warehousing and finance, to facilitate smooth operational workflows.
• Provide administrative support to the procurement team, including scheduling meetings and preparing reports.
• Ensure compliance with company purchasing policies, procedures, and ethical standards.
• Assist in managing petty cash for minor procurement needs and associated record-keeping.

Requirements

• A High School Diploma or equivalent is required; a certificate or diploma in Administration, Logistics, or Supply Chain Management is advantageous.
• 1-3 years of experience in an administrative, clerical, or purchasing support role.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Familiarity with ERP systems is a strong asset.
• Exceptional organizational skills and meticulous attention to detail.
• Good written and verbal communication skills.
• Ability to multitask, prioritize effectively, and manage time efficiently in a fast-paced environment.
• Must be able to work full-time on-site in Soweto, Gauteng .
• A positive attitude and a willingness to learn and contribute to team success.

Benefits

Our client offers a competitive annual salary, along with benefits that include a provident fund, potential for overtime pay, and opportunities for professional development. This on-site role provides a stable and structured work environment. Employees benefit from being part of a large, established organization with clear career progression paths. Join a dedicated team in Soweto, Gauteng , and play an essential role in the smooth functioning of the company's supply chain operations.