Procurement Administrator

Placements24; Pietermaritzburg; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work model

Annual leave

Health insurance contributions

Job summary

Placements24 is seeking a meticulous Procurement Administrator in Pietermaritzburg, KwaZulu-Natal. The role focuses on providing administrative support to the procurement function, processing purchase orders, maintaining vendor records, and handling supplier communications.

A hybrid work setup is available to support flexibility and team collaboration. The ideal candidate brings 1–2 years of administrative experience, strong Excel/Office skills, and a keen eye for detail to ensure accurate

Qualifications

• A relevant diploma or certificate in Administration, Business Management, or a related field.
• 1-2 years of experience in an administrative role, preferably within a procurement or purchasing department.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Located in or able to commute to Pietermaritzburg.

Responsibilities

• Process purchase requisitions and prepare purchase orders for goods and services.
• Maintain organized electronic and physical filing systems for all procurement-related documents.
• Assist in gathering quotes from suppliers and comparing pricing information.
• Manage vendor master data, ensuring accuracy and completeness of supplier information.
• Coordinate with suppliers regarding order status, delivery schedules, and issue resolution.
• Verify invoices against purchase orders and delivery receipts for discrepancies.
• Support the procurement team with administrative tasks, including data entry and report generation.
• Respond to internal inquiries regarding procurement processes and order status.
• Ensure compliance with company procurement policies and procedures.
• Assist in conducting basic supplier performance evaluations.

Skills

Microsoft Office

Excel

Word

Outlook

Organizational skills

Attention to detail

Communication skills

Teamwork

Procurement software

Education

Diploma or certificate in Administration/Business

Tools

Procurement software

ERP systems

Job description

About the Role

Our client, a well-established entity in the services sector, is seeking a meticulous and proactive Procurement Administrator to join their operations in Pietermaritzburg, KwaZulu-Natal . This role is vital in providing administrative support to the procurement department, ensuring efficient processing of purchase orders, managing vendor documentation, and maintaining accurate records. The ideal candidate will possess excellent organizational skills and a keen eye for detail, contributing to the smooth functioning of the purchasing function. This is an excellent opportunity for an individual looking to grow their career in procurement within a supportive and dynamic team based in Pietermaritzburg , benefiting from a hybrid work arrangement.

Key Responsibilities

• Process purchase requisitions and prepare purchase orders for goods and services.
• Maintain organized electronic and physical filing systems for all procurement-related documents.
• Assist in gathering quotes from suppliers and comparing pricing information.
• Manage vendor master data, ensuring accuracy and completeness of supplier information.
• Coordinate with suppliers regarding order status, delivery schedules, and issue resolution.
• Verify invoices against purchase orders and delivery receipts for discrepancies.
• Support the procurement team with administrative tasks, including data entry and report generation.
• Respond to internal inquiries regarding procurement processes and order status.
• Ensure compliance with company procurement policies and procedures.
• Assist in conducting basic supplier performance evaluations.

Requirements

• A relevant diploma or certificate in Administration, Business Management, or a related field.
• 1-2 years of experience in an administrative role, preferably within a procurement or purchasing department.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work effectively both independently and as part of a team.
• Familiarity with procurement software or ERP systems is a plus.
• Proactive attitude and willingness to learn new processes.
• Located in or able to commute to Pietermaritzburg .

Benefits

Our client offers a competitive salary, opportunities for professional development, and standard employee benefits including annual leave and health insurance contributions. The hybrid work model provides flexibility, balancing office-based teamwork with remote work. You will be part of a supportive and professional team environment in Pietermaritzburg , contributing to the efficiency of the organization.