Personal Assistant

Placements24; Stellenbosch; On-site; ZAR 360,000 - 600,000; Full time

Job summary

Placements24 in Stellenbosch is seeking a highly organized Personal Assistant to support a senior executive. The role demands discretion, proactive problem solving, and superior calendar and travel coordination. You will handle confidential information and liaise with internal and external stakeholders to keep the executive on track.

The ideal candidate demonstrates exceptional professionalism, strong communication skills, and the ability to manage complex schedules in a fast-paced environment.

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant to senior management.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Excellent written and verbal communication skills.
• High degree of professionalism, discretion, and confidentiality.
• Ability to anticipate needs and proactively address issues.

Responsibilities

• Manage the executive's complex and dynamic calendar, scheduling meetings and appointments.
• Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
• Prepare correspondence, reports, and presentations, ensuring accuracy and professional presentation.
• Handle confidential information with the utmost discretion and professionalism.
• Act as a liaison between the executive and internal/external stakeholders.
• Manage expense reports and other administrative tasks to support the executive's workflow.

Skills

Organizational skills

Time management

Calendar management

Communication

Discretion

Proactive

MS Office

Email management

Tools

MS Office

Job description

About the Role

Our client is seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive support to a senior executive in Stellenbosch . This demanding role requires exceptional multitasking abilities, strong communication skills, and the capacity to anticipate needs and manage complex schedules effectively. You will be instrumental in ensuring the executive's time is managed efficiently, allowing them to focus on strategic priorities. The ideal candidate is resourceful, possesses excellent judgment, and thrives in a fast-paced professional environment. Confidentiality and professionalism are paramount in this position.

Key Responsibilities

• Manage the executive's complex and dynamic calendar, scheduling meetings and appointments.
• Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
• Prepare correspondence, reports, and presentations, ensuring accuracy and professional presentation.
• Handle confidential information with the utmost discretion and professionalism.
• Act as a liaison between the executive and internal/external stakeholders.
• Manage expense reports and other administrative tasks to support the executive's workflow.

Requirements

• Proven experience as a Personal Assistant or Executive Assistant to senior management.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Excellent written and verbal communication skills.
• High degree of professionalism, discretion, and confidentiality.
• Ability to anticipate needs and proactively address issues.

Benefits

• Highly competitive salary and potential for bonuses.
• Opportunity to work closely with senior leadership.
• Exposure to high-level business operations.
• Professional development and support.
• Dynamic and challenging work environment.