Part-time Personal & Operations Assistant

RecruitMyMom; Wes-Kaap; Hybrid; ZAR 50 000 - 200 000; Part time

Job summary

A dynamic plastic-to-energy firm in Kommetjie, Cape Town, seeks a Part-time Personal & Operations Assistant. The role entails supporting an active founder with operational tasks, requiring strong organizational skills and the ability to work independently. Responsibilities include managing the data room, coordinating meetings, and basic bookkeeping. Ideal candidates will possess a degree and thrive in fast-paced environments, leveraging tools like Google Workspace and QuickBooks.

Qualifications

• Independently execute tasks without reminders.
• Work efficiently in a fast-paced environment.
• Maintain a high level of accuracy in all tasks.

Responsibilities

• Support operational tasks including data management.
• Coordinate meetings and follow up on action items.
• Basic bookkeeping and organizing information.

Skills

Strong communication

Fast thinker

Proactive decision-making

Strong with Google Workspace

Comfort with QuickBooks

Solid Excel/Sheets ability

Education

Degree in business, finance, operations, or similar

Tools

Google Workspace

QuickBooks

AI tools (e.g., ChatGPT)

Dropbox

Job description

Part-time Personal & Operations Assistant

Kommetjie, Cape Town, South Africa | Posted on 27/11/2025

• Location Type Hybrid (Part office, Part remote)
• Remuneration Term Per Hour
• Date Opened 27/11/2025
• State/Province Western Cape
• City/Town Kommetjie, Cape Town
• Country South Africa

Job Description

A fast-growing plastic-to-energy platform with operations across South Africa and international partners in China, Hong Kong, the UK and the US is looking for a sharp, proactive Hybrid PA / Operations Assistant.

This is NOT a traditional PA role. This is for someone who can support an active founder, keep operational threads tight, and move fast across multiple responsibilities without hand-holding.

You’ll support both the personal admin layer and the company's operational engine (data room, investor follow-ups, supplier coordination, documentation flow, and meeting organisation).

You must be someone who gets things done quickly, accurately, and independently.

This position is 2-3 hours per day, independent contracting role.

Key Responsibilities

1. Operational Support ( ±70%)

• Maintain and structure the Sedna data room (investor docs, agreements, engineering files, EIAs, corporate records).
• Coordinate with investors, legal teams, engineers, and partners: follow up on outstanding items.
• Schedule and prepare meetings (internal team, investors, suppliers).
• Keep minutes/action items and drive follow-through until tasks are closed.
• Assist with basic bookkeeping tasks: capturing invoices, reconciling items in QuickBooks.
• Organise information across Google Workspace, Dropbox, and blockchain dashboards.
• Manage calendar and meeting logistics.
• Assist with travel planning, itineraries, and bookings.
• Keep communication channels tidy and prioritised.
• Conduct light research and summarise information using AI tools when required.
• Handle straightforward administrative tasks accurately and fast.

(Note: Household pickups/deliveries are handled separately — this role is NOT for low-level errands.)

What You Must Bring

• Fast thinker — can take a short instruction and convert it into structured execution.
• Zero spoon-feeding — you must work independently and close loops without reminders.
• Strong communication — clear, concise, and proactive.
• High accuracy — organised, consistent, detailed.
• Proactive decision-making — you must be comfortable pulling the trigger on solutions.
• Comfort with fast-paced environments — Sedna is scaling; you cannot freeze under pressure.
• Degree-qualified (preferably in business, finance, operations, engineering, communications, or similar).

Technical skills

• Strong with Google Workspace, Dropbox, and document systems.
• Comfortable with QuickBooks or able to learn quickly.
• Highly comfortable using AI tools (ChatGPT etc.) to speed up work.
• Solid Excel/Sheets ability.
• Reliable, responsive, and accessible during working hours.
• Solutions-driven, not excuse-driven.
• Assertive, practical, and unafraid of responsibility.
• Likes structure and order; hates loose ends.
• Mature communication and judgment.

Who This Role Is NOT For

• People who need step-by-step instructions.
• Slow thinkers or over-talkers.
• Anyone who loses track of tasks or needs reminders.
• People scared to make decisions.
• Corporate types who need committees or process maps.