Part-time Business Project Coordinator

RecruitMyMom; Sandton; Hybrid; ZAR 89,000 - 134,000; Part time

Benefits offered by this job

Hybrid work arrangement

Job summary

RecruitMyMom in South Africa seeks a part-time Executive Coordinator to support two senior executives with diary management, project documentation, and stakeholder follow-ups within a professional services setting.

You’ll balance 3 half-days in the Melrose office with remote work, coordinating across projects, clients, and suppliers to ensure deadlines and commitments are met with discretion and efficiency.

Qualifications

• A relevant qualification in Business Administration, Project Management, or a related field.
• Significant, proven experience in an executive administration, business support, or project coordination role.
• Demonstrated capability to work independently with minimal supervision, anticipate executive needs, and manage multiple priorities simultaneously.
• Excellent written and verbal communication skills in English, combined with strong interpersonal abilities and professional discretion.
• Based in Sandton, Melrose, or surrounding areas with the capacity to work a hybrid schedule comprising 3 half days in the Melrose office per week.
• Prior experience supporting senior executives or operating within a project-based environment.
• Practical experience working with SharePoint and MS Project.

Responsibilities

• Executive & Business Administration: Manage complex meeting schedules and diaries for two senior executives, draft routine correspondence, and compile meeting agendas, supporting documentation, and action logs.
• Project & Stakeholder Coordination: Coordinate administrative activities across projects, suppliers, and clients, actively tracking action items, commitments, and deadlines to drive prompt closure.
• Document Control & Business Records: Maintain SharePoint structures, project folders, and corporate records in an organised manner, managing document approvals, signatures, and compliance renewals.
• People & Operational Support: Assist with the onboarding process for new employees, contractors, and clients, while coordinating resource administration, timesheets, leave logs, and travel logistics.
• Tender & Proposal Support: Assist with the collation, documentation assembly, approval routing, and submission of tenders and general business proposals against strict timelines.
• Register Maintenance: Update and maintain central project, contract, document, and stakeholder contact registers to support auditability and operational continuity.

Skills

Executive administration

Project coordination

Stakeholder management

Document control

SharePoint

MS Project

Diary management

English communication

Education

Business Administration

Project Management

Tools

Microsoft Office

SharePoint

MS Project

Job description

• Location Type Hybrid (Part office, Part remote)
• Job Type Fixed Term
• Remuneration Term Per Month
• State/Province Gauteng
• Country South Africa

Job Description

Working approximately 3 to 4 hours per day, Monday to Friday, this part-time 6-month contract position provides operational and executive coordination support in a professional services environment. The role acts as support for two senior executives, helping leadership maintain focus on strategic priorities, client engagement, innovation, and project delivery.

The role focuses on managing daily business activities, executive diaries, project documentation, and stakeholder follow-ups to ensure commitments and deadlines are met consistently . Operating under a flexible hybrid working arrangement, you will balance remote work with on-site attendance at the office in Melrose 3 times per week.

The environment suits an experienced, proactive, and dependable project support specialist who operates effectively with minimal supervision . By maintaining document control standards, tracking project registers, and supporting executive communication, you ensure operational details and project deliverables progress smoothly .

Key Responsibilities

Executive & Business Administration: Manage complex meeting schedules and diaries for two senior executives, draft routine correspondence, and compile meeting agendas, supporting documentation, and action logs .

Project & Stakeholder Coordination: Coordinate administrative activities across projects, suppliers, and clients, actively tracking action items, commitments, and deadlines to drive prompt closure .

Document Control & Business Records: Maintain SharePoint structures, project folders, and corporate records in an organised manner, managing document approvals, signatures, and compliance renewals .

People & Operational Support: Assist with the onboarding process for new employees, contractors, and clients, while coordinating resource administration, timesheets, leave logs, and travel logistics .

Tender & Proposal Support: Assist with the collation, documentation assembly, approval routing, and submission of tenders and general business proposals against strict timelines .

Register Maintenance: Update and maintain central project, contract, document, and stakeholder contact registers to support auditability and operational continuity

Requirements

A relevant qualification in Business Administration, Project Management, or a related field.

Significant, proven experience in an executive administration, business support, or project coordination role.

Demonstrated capability to work independently with minimal supervision, anticipate executive needs, and manage multiple priorities simultaneously.

Excellent written and verbal communication skills in English, combined with strong interpersonal abilities and professional discretion.

Based in Sandton, Melrose, or surrounding areas with the capacity to work a hybrid schedule comprising 3 half days in the Melrose office per week.

Prior experience supporting senior executives or operating within a project-based environment.

Practical experience working with SharePoint and MS Project.

Required Software Skills

Microsoft Office Suite

Benefits and Culture

Grounded in a professional and collaborative culture that values dependability, initiative, continuous development, and operational excellence .

Work Arrangement

Hybrid (3 days in office - Melrose, Johannesburg / 2 days remote) .

Employment Type

Contract (Part-time, 3 to 4 hours per day, Monday to Friday)