Senior Administrative Assistant

Placements24; Pietermaritzburg; Hybrid; ZAR 180,000 - 360,000; Full time

Benefits offered by this job

Fully remote work

Flexible work-life balance

Professional development resources

Virtual social events

Home office internet expense support

Job summary

Placements24 is seeking an experienced Senior Administrative Assistant to provide comprehensive remote support for our Pietermaritzburg-based client. The role focuses on managing complex schedules, coordinating virtual meetings, and streamlining admin processes in a remote-first environment.

You will act as a primary contact for internal teams and external stakeholders, handle confidential digital files, and support various projects.

Qualifications

• Experience as Administrative Assistant or similar role, remote work preferred.
• Proficient in Microsoft Office and virtual collaboration tools (Zoom, Teams, Slack).
• Excellent written and verbal communication and attention to detail.
• Strong organizational and time-management abilities; capable of multitasking.
• Able to work independently and proactively in a remote setting.

Responsibilities

• Manage and organize complex calendars across multiple time zones.
• Prepare and edit correspondence, presentations, and reports.
• Coordinate and manage virtual event logistics.
• Maintain digital files and records with confidentiality.
• Act as primary point of contact for inquiries and direct to appropriate personnel.
• Support administrative projects as assigned by management.

Skills

Remote work experience

Administrative experience

Organizational skills

Time management

Communication skills

Independent work

Proactive problem-solving

Tools

Zoom

Teams

Slack

Microsoft Office

Job description

About the Role

Our client, a dynamic and forward-thinking organization, is seeking an experienced Senior Administrative Assistant to provide comprehensive remote support. This pivotal role is designed for an individual who excels in managing complex schedules, coordinating virtual meetings, and streamlining administrative processes within a remote-first environment. You will be instrumental in ensuring the smooth operation of daily administrative functions, acting as a key point of contact for internal teams and external stakeholders. The ideal candidate possesses exceptional organizational skills, a proactive approach to problem-solving, and a strong command of digital collaboration tools, contributing significantly to the efficiency and productivity of our client's remote workforce based in Pietermaritzburg .

Key Responsibilities

• Manage and organize complex calendars, scheduling virtual appointments and meetings across multiple time zones.
• Prepare and edit correspondence, presentations, and reports with meticulous attention to detail.
• Coordinate and manage virtual event logistics, ensuring seamless execution of online gatherings.
• Maintain and organize digital files and records, ensuring accessibility and confidentiality.
• Act as a primary point of contact for inquiries, directing them to the appropriate personnel efficiently.
• Provide support for various administrative projects as assigned by management.

Requirements

• Proven experience as an Administrative Assistant or in a similar role, with a strong preference for remote work experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
• Excellent written and verbal communication skills, with a keen eye for grammar and detail.
• Exceptional organizational and time-management abilities, with the capacity to multitask effectively.
• Demonstrated ability to work independently and proactively in a remote setting.

Benefits

• Competitive annual salary commensurate with experience.
• Opportunity to work fully remotely, offering flexibility and work-life balance.
• Access to professional development resources and online training programs.
• Collaborative virtual team environment with regular virtual social events.
• Contribution towards home office setup and internet expenses.