Hybrid Part-Time Project & Executive Support Coordinator

RecruitMyMom; Sandton; Hybrid; ZAR 89,000 - 134,000; Part time

Benefits offered by this job

Hybrid work arrangement

Job summary

RecruitMyMom in South Africa seeks a part-time Executive Coordinator to support two senior executives with diary management, project documentation, and stakeholder follow-ups within a professional services setting.

You’ll balance 3 half-days in the Melrose office with remote work, coordinating across projects, clients, and suppliers to ensure deadlines and commitments are met with discretion and efficiency.

Qualifications

• A relevant qualification in Business Administration, Project Management, or a related field.
• Significant, proven experience in an executive administration, business support, or project coordination role.
• Demonstrated capability to work independently with minimal supervision, anticipate executive needs, and manage multiple priorities simultaneously.
• Excellent written and verbal communication skills in English, combined with strong interpersonal abilities and professional discretion.
• Based in Sandton, Melrose, or surrounding areas with the capacity to work a hybrid schedule comprising 3 half days in the Melrose office per week.
• Prior experience supporting senior executives or operating within a project-based environment.
• Practical experience working with SharePoint and MS Project.

Responsibilities

• Executive & Business Administration: Manage complex meeting schedules and diaries for two senior executives, draft routine correspondence, and compile meeting agendas, supporting documentation, and action logs.
• Project & Stakeholder Coordination: Coordinate administrative activities across projects, suppliers, and clients, actively tracking action items, commitments, and deadlines to drive prompt closure.
• Document Control & Business Records: Maintain SharePoint structures, project folders, and corporate records in an organised manner, managing document approvals, signatures, and compliance renewals.
• People & Operational Support: Assist with the onboarding process for new employees, contractors, and clients, while coordinating resource administration, timesheets, leave logs, and travel logistics.
• Tender & Proposal Support: Assist with the collation, documentation assembly, approval routing, and submission of tenders and general business proposals against strict timelines.
• Register Maintenance: Update and maintain central project, contract, document, and stakeholder contact registers to support auditability and operational continuity.

Skills

Executive administration

Project coordination

Stakeholder management

Document control

SharePoint

MS Project

Diary management

English communication

Education

Business Administration

Project Management

Tools

Microsoft Office

SharePoint

MS Project

Job description

RecruitMyMom in South Africa seeks a part-time Executive Coordinator to support two senior executives with diary management, project documentation, and stakeholder follow-ups within a professional services setting.

You’ll balance 3 half-days in the Melrose office with remote work, coordinating across projects, clients, and suppliers to ensure deadlines and commitments are met with discretion and efficiency.