Office Administrator & Facilities Coordinator

Placements24; Centurion; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Hybrid work flexibility

Team-building activities

Professional development opportunities

Employee well-being programs

Job summary

Placements24 in Centurion, Gauteng is seeking an Office Administrator & Facilities Coordinator to balance onsite operations with remote administrative tasks. You will manage daily office operations, oversee facilities, and support the team with essential administrative duties in a hybrid setting.

The role requires strong organizational skills, vendor management experience, and proficiency in MS Office. You will be pivotal in maintaining a welcoming, compliant, and efficient office environment.

Qualifications

• Experience in an Office Administrator or Facilities role.
• Strong organizational and time management skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Experience with vendor management.

Responsibilities

• Manage daily office operations to maintain a professional environment.
• Oversee facilities management, including maintenance and vendor relations.
• Manage office supplies and procurement to ensure stock levels.
• Welcome visitors, manage reception and mail/courier duties.
• Organize company events, meetings and travel arrangements.
• Provide general admin support including filing and data entry.
• Ensure health and safety compliance in the office.
• Coordinate with IT for basic troubleshooting and equipment setup.

Skills

Office administration

Facilities management

Time management

Communication

Multitasking

Attention to detail

Vendor management

Hybrid work experience

Customer service

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a dynamic and growing firm based in Centurion, Gauteng, is seeking a dedicated and proactive Office Administrator & Facilities Coordinator. This hybrid role requires a blend of onsite presence to manage physical office operations and remote flexibility for administrative tasks. The successful candidate will be responsible for ensuring the smooth functioning of the office environment, managing facilities, and providing essential administrative support to the team. This role is ideal for an organized individual who thrives in a collaborative setting and is adept at juggling multiple responsibilities to maintain an efficient and welcoming workplace.

Key Responsibilities

• Manage daily office operations, ensuring a professional and organized environment.
• Coordinate and oversee facilities management, including maintenance, repairs, and vendor relations.
• Manage office supplies inventory and procurement, ensuring adequate stock levels.
• Welcome visitors, manage reception duties, and handle incoming/outgoing mail and couriers.
• Assist in the organization of company events, meetings, and travel arrangements.
• Provide general administrative support to staff, including document preparation, filing, and data entry.
• Ensure compliance with health and safety regulations within the office premises.
• Liaise with IT support for basic troubleshooting and equipment setup.
• Maintain the office premises, including reception area, meeting rooms, and common spaces.
• Support HR functions with onboarding administrative tasks for new hires.

Requirements

• Previous experience in an Office Administrator or Facilities Management role is essential.
• Strong organizational and time management skills.
• Excellent interpersonal and communication abilities, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Proactive problem-solving skills and a keen eye for detail.
• Familiarity with health and safety procedures in a workplace setting.
• Experience in vendor management and negotiation.
• Comfortable working in a hybrid model, requiring regular presence at the Centurion, Gauteng office.
• Professional demeanor and ability to handle confidential information.

Benefits

• Competitive salary.
• Comprehensive benefits package.
• Supportive work environment.
• Opportunity to blend office-based collaboration with remote work flexibility.
• Professional development opportunities.
• Team-building activities.
• Commitment to employee well-being.
• Chance to contribute significantly to the operational success of the Centurion, Gauteng office.