Office Administrator - Corporate Services

Placements24; Pretoria; On-site; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Retirement fund contributions

Career progression

Professional work environment

Job summary

Placements24, a Pretoria-based professional services firm, is seeking an Office Administrator to manage daily operations of the central office. The role emphasizes a professional environment for staff and clients, requiring strong organizational and interpersonal skills.

You will handle reception, scheduling, filing, onboarding, and collaboration with IT and vendors, supporting secretaries and ensuring compliance with health and safety policies.

Qualifications

• Previous experience in an Office Administrator role, preferably within a professional services environment.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Oversee general office operations, including reception, mail handling, and building maintenance coordination.
• Manage office supplies inventory, ordering, and distribution.
• Schedule and coordinate meetings, appointments, and conference calls for internal teams.
• Act as the first point of contact for visitors, clients, and external callers, providing a professional and welcoming experience.
• Maintain and update office databases, filing systems (both physical and digital), and records.
• Assist with the onboarding process for new employees, including workspace setup and orientation.
• Coordinate with IT support for equipment maintenance and troubleshooting.
• Liaise with vendors and service providers to ensure quality and cost-effectiveness.
• Support legal secretaries and other staff with ad-hoc administrative tasks.
• Ensure compliance with office policies and health and safety regulations.

Skills

Organizational skills

Communication skills

Multitasking

Customer service orientation

Independent worker

Team collaboration

Tools

Microsoft Office

Job description

About the Role

Our client, a prominent legal firm located in Pretoria, Gauteng , is seeking a diligent and proactive Office Administrator to manage the day-to-day operations of their central office. This role is fundamental to ensuring a smooth and professional environment for both staff and clients. The successful candidate will be responsible for a wide range of administrative and facility-related tasks, maintaining high standards of efficiency and organization. We are looking for an individual with excellent interpersonal skills, a keen eye for detail, and the ability to handle multiple priorities effectively within a busy professional setting. This is a key support role within a respected organization.

Key Responsibilities

• Oversee general office operations, including reception, mail handling, and building maintenance coordination.
• Manage office supplies inventory, ordering, and distribution.
• Schedule and coordinate meetings, appointments, and conference calls for internal teams.
• Act as the first point of contact for visitors, clients, and external callers, providing a professional and welcoming experience.
• Maintain and update office databases, filing systems (both physical and digital), and records.
• Assist with the onboarding process for new employees, including workspace setup and orientation.
• Coordinate with IT support for equipment maintenance and troubleshooting.
• Liaise with vendors and service providers to ensure quality and cost-effectiveness.
• Support legal secretaries and other staff with ad-hoc administrative tasks.
• Ensure compliance with office policies and health and safety regulations.

Requirements

• Previous experience in an Office Administrator or similar administrative role, preferably within a professional services environment.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• A professional demeanor and strong customer service orientation.
• Attention to detail and accuracy in all work performed.
• Ability to work independently and as part of a team.
• Experience with legal office software is an advantage.
• A proactive attitude and a willingness to take on new responsibilities.

Benefits

• competitive salary
• medical aid and retirement fund contributions
• Employees benefit from a stable and professional work environment within a well-established firm in Pretoria.
• Opportunities for professional development and career progression within the administrative support function are available.
• Join a reputable organization that values dedication and commitment.