Facilities and Operations Administrator

Placements24; Randburg; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Hybrid role

Career growth opportunities

Professional environment

Job summary

Placements24 is seeking a proactive Facilities and Operations Administrator in Randburg, Gauteng. The role supports daily facility operations, vendor relationships, and space management to ensure a safe and productive workplace.

The ideal candidate will coordinate maintenance, track contracts and supplies, and assist with moves or renovations while upholding health and safety standards. This hybrid role offers growth within the commercial real estate sector.

Qualifications

• Experience in facilities management or operations support.
• Strong organizational and time-management abilities.
• Excellent communication with staff, vendors and management.
• Proficiency with MS Word, Excel, Outlook; familiarity with facilities software is a plus.
• Proactive issue-resolution and safety-conscious mindset.

Responsibilities

• Oversee day-to-day facilities operations to keep spaces safe and functional.
• Manage external vendors, service providers, and contracts.
• Coordinate maintenance, repairs and building improvements.
• Monitor inventory of office supplies and equipment.
• Assist with office moves, renovations and space reconfiguration.
• Respond to staff facilities requests and resolve issues efficiently.
• Ensure health, safety and environmental compliance in the workplace.
• Maintain records of facilities expenses and service agreements.
• Support other administrative tasks to boost operational efficiency.

Skills

Organizational skills

Vendor management

Communication skills

MS Office Suite

Health & safety knowledge

Education

Facilities Management qualification

Tools

Facilities management software

Job description

About the Role

Our client, a dynamic commercial real estate firm, is seeking a proactive and detail-oriented Facilities and Operations Administrator to support their bustling operations in Randburg, Gauteng . This role is integral to ensuring the smooth running of the company's physical spaces and supporting the broader operational efficiency. The ideal candidate will possess exceptional organizational skills, a proactive approach to problem-solving, and the ability to manage multiple responsibilities effectively. You will be involved in a wide range of tasks, from coordinating maintenance and repairs to managing vendor relationships and ensuring a safe and productive working environment for all staff. This position offers a fantastic opportunity to grow within a key sector of the economy.

Key Responsibilities

• Oversee and coordinate the day-to-day facilities management operations, ensuring a safe, clean, and functional environment.
• Manage relationships with external vendors and service providers, including maintenance, cleaning, and security contractors.
• Coordinate and supervise routine maintenance, repairs, and building improvements.
• Manage inventory of office supplies, equipment, and furniture, ensuring adequate stock levels.
• Assist with the planning and execution of office moves, renovations, and space reconfigurations.
• Respond promptly to facilities-related requests and issues from staff, resolving them efficiently.
• Ensure compliance with health, safety, and environmental regulations within the workplace.
• Maintain accurate records of facilities-related expenses, contracts, and service agreements.
• Support operational teams with administrative tasks as needed, contributing to overall business efficiency.

Requirements

• Previous experience in facilities management, office administration, or a related operations support role.
• Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills, enabling effective interaction with staff, vendors, and management.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with facilities management software is an advantage.
• A proactive approach to identifying and resolving issues, with a strong customer service orientation.
• Knowledge of health and safety regulations relevant to the workplace.
• Ability to work independently and as part of a team in a dynamic environment.
• A relevant qualification in Facilities Management, Business Administration, or a related field is preferred.

Benefits

Our client offers a competitive salary and a comprehensive benefits package. This hybrid role provides flexibility, combining office-based collaboration with the convenience of remote work. Employees in Randburg, Gauteng will find a supportive and professional work environment, with ample opportunities for career advancement within the commercial real estate sector. Join a forward-thinking company that values its employees and invests in their development. Be a key part of maintaining an optimal working environment for a thriving business.