Office Coordinator

Affinity International; Johannesburg; Sur place; ZAR 180 000 - 240 000; Plein temps

Résumé du poste

Affinity International in Johannesburg is seeking an Office Coordinator to support the day-to-day running of a busy office. This in-person role serves as a central point for facilities, supplies, service providers and internal coordination.

You will be well-organized, dependable, and able to manage multiple tasks. The role emphasizes vendor management, meeting logistics, and ensuring operations run smoothly in a local office environment.

Qualifications

• Matric (Grade 12) is essential.
• A National Diploma or relevant NQF Level 5 in Office Administration or Business Management is advantageous.
• Minimum of 2 years' experience in office administration, coordination, or similar support role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).

Responsabilités

• Coordinate office facilities, equipment, and supplies to keep the workplace functional and stocked.
• Liaise with external service providers and vendors, managing scheduling and follow-up.
• Organize meetings, including room setup, visitor management, and logistics.
• Plan and coordinate internal office events and team engagements.
• Support implementation and maintenance of office procedures and safety requirements.
• Assist with internal communications to ensure information reaches the appropriate teams.
• Provide general administrative support to keep daily operations running efficiently.

Connaissances

Strong communication

Organizational skills

Independent worker

Formation

Matric (Grade 12)

National Diploma / NQF Level 5 in Office Admin or Business Management

Outils

Microsoft Office Suite

Outlook

Word

Excel

Description du poste

OVERVIEW

We are recruiting on behalf of our client for an Office Coordinator. This is an in-person role based in Johannesburg, supporting the day-to-day running of a busy office environment. The successful candidate will serve as a central point of contact for facilities, supplies, service providers, and internal office coordination. This role suits someone who is well-organized, dependable, and comfortable managing multiple operational tasks simultaneously. No prior international experience is required, and the client is open to candidates who bring solid local office experience and a hands-on approach to keeping operations running smoothly.

KEY RESPONSIBILITIES

• Coordinate office facilities, equipment, and supplies to ensure the workplace remains functionaland well-stocked


• Liaise with external service providers and vendors, managing scheduling, access, and follow-up


• Organize and prepare for meetings, including room setup, visitor management, and logisticalarrangements


• Plan and coordinate internal office events and team engagements


• Support the implementation and maintenance of office procedures and safety requirements


• Assist with internal communications, ensuring relevant information reaches the appropriate teammembers


• Provide general administrative support to help daily office operations run efficiently

REQUIREMENTS

• Matric (Grade 12) is essential; a National Diploma or relevant NQF Level 5 qualification in Office


• Administration or Business Management is advantageous


• Minimum of 2 years' experience in an office administration, coordination, or similar support role


• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel


• Strong written and verbal communication skills in English


• Ability to manage relationships with external vendors and service providers professionally


• Valid driver's license would be beneficial but is not required

PREFERRED EXPERIENCE

• Prior experience coordinating facilities or managing office supplies and equipment


• Experience supporting office safety procedures or compliance requirements


• Exposure to event coordination or meeting logistics within a corporate environment


• Familiarity with basic procurement processes or working with supplier contracts

KEY COMPETENCIES

• Strong communication skills


• High attention to detail


• Strong organizational skills


• Ability to work independently


• Professionalism and reliability