Administrative Coordinator (Hybrid)

Placements24; Cape Town; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Hybrid work arrangement

Competitive salary

Medical aid benefits

Annual leave

Provident fund

Bonus (performance-based)

Career development

Job summary

Placements24 is seeking an Administrative Coordinator in Cape Town to oversee daily office operations and provide essential support across departments, including HR and finance. The role emphasizes organization, proactive process improvement, and strong communication within a collaborative startup environment.

The ideal candidate has 3+ years in administration, proficient MS Office skills, and a detail-oriented mindset.

Qualifications

• Minimum 3 years in administrative support or office coordination.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Detail-oriented with a commitment to accuracy.
• Proactive attitude and problem-solving capabilities.
• Experience with office equipment (printers, scanners, video conferencing).
• Familiarity with cloud-based document management systems.

Responsibilities

• Coordinate and manage daily office operations to maintain an efficient environment.
• Schedule meetings, appointments, and travel for staff.
• Handle incoming/outgoing correspondence (emails, calls, mail).
• Maintain physical and digital filing systems.
• Procure and manage office supplies and catering services.
• Assist with onboarding new employees and workspace setup.
• Support HR functions including recruitment documentation and records.
• Prepare reports and presentations as required.
• Act as liaison between departments and external vendors.
• Ensure office premises are clean and well-organized.

Skills

MS Office

Time management

Communication skills

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Cloud document management

Printers & scanners

Job description

About the Role

Our client, a rapidly expanding tech startup based in Cape Town, is looking for a dynamic and proactive Administrative Coordinator to join their vibrant team. This role is crucial for ensuring the seamless execution of daily administrative tasks and providing essential support to various departments, including operations, HR, and finance. The successful candidate will be responsible for maintaining an organized and efficient office environment, managing schedules, and facilitating communication across the company. This is an excellent opportunity for an individual with a strong administrative background and a passion for supporting a growing business in a fast-paced setting. You will play a key role in the smooth functioning of the office, contributing directly to the company's operational success and positive workplace culture. The position is ideal for someone who thrives in a collaborative environment and enjoys taking initiative to improve processes and support their colleagues.

Key Responsibilities

• Coordinate and manage daily office operations, ensuring a welcoming and efficient environment.


• Schedule and organize meetings, appointments, and travel arrangements for staff.


• Manage incoming and outgoing correspondence, including emails, phone calls, and physical mail.


• Maintain and organize office filing systems, both physical and digital.


• Procure and manage office supplies, equipment, and catering services.


• Assist with onboarding new employees, including preparing documentation and workspace setup.


• Support HR functions by assisting with recruitment processes and employee record management.


• Prepare reports, presentations, and other documents as required.


• Act as a liaison between departments and external vendors.


• Ensure the office premises are maintained to a high standard of cleanliness and order.

Requirements

• High school diploma or equivalent; an Associate's degree in a relevant field is a plus.


• At least 3 years of experience in an administrative support or office coordination role.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).


• Excellent organizational and time management skills, with the ability to prioritize tasks.


• Strong written and verbal communication skills.


• Ability to work independently and as part of a team.


• Detail-oriented with a commitment to accuracy.


• Proactive attitude and problem-solving capabilities.


• Experience with office equipment (printers, scanners, video conferencing systems).


• Familiarity with cloud-based document management systems.


• A positive and professional demeanor.

Benefits

• Our client provides a competitive salary package tailored to your experience.


• Employees receive comprehensive medical aid benefits and access to wellness programs.


• The company offers a generous annual leave allowance and opportunities for professional growth and development.


• A supportive and collaborative work environment is a core benefit, along with regular team-building activities.


• This role is a hybrid position, allowing for a flexible work arrangement that balances office presence with remote work.


• The company also offers a provident fund and a performance-based bonus structure.


• You'll be joining a forward-thinking company with a strong emphasis on employee well-being and career progression.


• Access to the latest technology and tools is guaranteed to enhance your productivity and job satisfaction.